Franklin County Commissioners Approve Fan, Tile Projects and IT On-Call Policy

[0:58] Chair (Commissioner): One nation, under God, indivisible, with liberty and justice for all. Thank you everybody for showing up tonight. Freddie County Commission's meeting, October 6th at 6 p.m. We have a little apology to make. We scheduled the 6 p.m. meeting way back when, because today, early in the day, the room was already booked, and we couldn't kick out who had it booked. So we said, well, instead of moving it to another day, we do it tonight. And we all forgot about it, so here we are. I even had it on my calendar and I still forgot about it. I put it in six and I said, why are we in this at six? Okay, recognition, communications. [1:46] Administrator (County Administrator): Mr. Ellis. All right, it's my first time doing this so I feel pretty proud about doing it so I have a couple of recognitions to do. Our dispatchers, communication specialists, they do a lot of stuff every day for the community, and when we have big events or incidents, then I think they need to be recognized for their hard work and diligence, and so I have a few to do that to tonight. So the first person would be Ashley Palmer. [Sheriff: So] this citation for a notorious service is presented to ECS Ashley Palmer for demonstrating exceptional professionalism, resilience, and composure under intense pressure during the drowning tragedy on Tumbledown Mountain. Through calm leadership, precise communication, and unwavering dedication, you ensured the multi-agency responding access to the patient in mountain terrain. Your steadfast commitment in an extraordinarily challenging circumstance reflects the highest standards of excellence, compassion, and public service. And I will add that Ashley stayed on the phone with the caller for over an hour before we finally were able to get help there to the victim, so thank you very much. [3:28] Speaker D (unidentified): Yes. Okay. Sorry. Hold that down, Ashley. Hmm? The next award [3:47] Administrator (County Administrator): goes to Don Tolman. So Don was also working the day of the tragedy up on Tumbledown. So this award is presented to Team Lead Don Tolman for demonstrating exceptional professionalism, resilience, and composure under intense pressure during the drowning tragedy on Tumbledown Mountain. Mountain. Through calm leadership, precise communication, and unwavering dedication, you ensure the multi-agency response of assessing patients in the mountainous range. Your steadfast commitment in externally challenging circumstances reflects the highest standards of excellence, compassion, and public service." And Don was responsible for coordinating not only a local response but also contacting state agencies to get not one helicopter involved but two helicopters involved to respond to that area. So definitely a lot of work and a lot of teamwork went into that. Thank you. And our next person is Harley Course. This citation for notorious service is awarded to ECS Harley Course for demonstrating exceptional professionalism, resilience, and composure under pressure during the fatal ATV crash in Chesterville. Through calm, precise communication and unwavering dedication, providing emergency medical instructions until responders arrive. Your steadfast commitment in extraordinarily challenged circumstances reflects the highest standard of excellence, compassion, and public service. Thank you. And the final one tonight goes to Riker Sampson. ECS Riker Sampson is presented this notorious service award for exceptional professionalism, resilience, and composure under pressure during the fatal ATV crash in Chesterville. Through calm, precise communication, unwavering dedication, providing emergency medical instructions until responders arrive, Your steadfast commitment in an extremely challenging circumstance reflects the highest standard of excellence, compassion, and public service. Thank [6:45] Public commenter (Williston resident): you, sir. [6:47] Speaker F (unidentified): Carl, what's ECS stand for? [Administrator (County Administrator): Emergency Communication Specialist.] Is that a certification that's statewide? [6:54] Administrator (County Administrator): Yeah, and it's nationally recognized that way. [7:01] Chair (Commissioner): Okay, we're on public comments. Any public comments this evening? [7:05] Commissioner: Okay, [7:07] Chair (Commissioner): seeing none, appointments none, we'll go to new business, Administrator's report. [7:14] Administrator/HR staff (Sue's colleague): I'll handle that for Sue. Due to the recent resignation of a full-time corrections officer, part-time corrections officer Trent Tibbetts will transition to the full-time position effective September 17th. Sierra Pelkey has resigned from her position as a probationary part-time corrections officer immediately. Corrections officer Clark Kendrick will be deployed with the National Guard for a one-year period beginning October 14th. Aaron Laliberte has been hired as a temporary full-time corrections officer to provide coverage during his absence. And we all want to thank Officer Kendrick for his service and wish him a safe deployment and a safe return home. The auditors were on site from September 29th through October 1st to conduct the FY2026 audit and have completed the onsite portion of their review. It was a very, thorough process and we feel pretty good about the process that are in place but continue to work on any improvements in our processes that they recommend. There's going to be in-person discussions too throughout the next couple of weeks. There are there are received LU PC pending applications one for Erland Todd, LLC, Dallas Plantation. One for Walter Haynes for Madrid Township. Madrid. Madrid. [Public commenter (Williston resident): I'm from Williston.] Yeah, that says it all, true. And one from Quill Hill in Dallas Plantation. Sue did some research on the current status of the TIF and with the help of Blue Star, She did a short report that is in your packet. All totals as of June 30th, 2026. We received a copy of a letter from Curabasset Valley about the Route 27 improvements related to the new Coburn-Gore boarding crossing. The one other thing is Facilities Supervisor Brandon Gray damaged his tailgate on his personal vehicle on September 17th. At approximately noon at the army king jump while offloading a metal desk into a dumpster we have been in conduct in contact with malcolm for further guidance no injuries were reported [9:59] Commissioner: I'll move that we accept the administrator's report. [10:03] Chair (Commissioner): Motion of the main to accept the minister's report second mr and seconded mr jared could [10:08] Speaker F (unidentified): you describe the letter from carabasas valley and maybe what the next steps might be it's right here [10:12] Chair (Commissioner): In the flower folder yeah and do we have a role for accounting in there we did we started the process and it took a while we couldn't get straight answers out of anybody we finally met with dot mike soboleski was with us here they said there's really nothing we can do we wanted some federal assistance because that was a federal project that's going to you know increased traffic drastically and d.o.t was less than helpful you know so it kind of took the wind out of our sails carabassets picked Up the ball because I wrote up there recently and there's no shoulders, I mean, any way you have a border crossing, you know, you've got wide roads, turnouts, things like that, it's miserable, it's miserable. So they're gonna, they're going to pick up the pace, and I think we should write our own letter in support of what they're doing and try to support that. I can't get anything out of the state. [11:23] Speaker F (unidentified): So as commissioners, would it be appropriate or could we do this on our own, drive up to Covent Gore and see where they're spending $100 million? Ask to see the plan, maybe ask to see the site. Right, I've seen pictures of it. We've done that. We've seen it. [11:41] Commissioner: Yeah. Been involved in that process to some extent. Yeah. Bob initially, of course. Yeah, we've been sort of on, I hate to say the word on top of it because it's one of those things that's kind of languished along, but we have been engaged, put it that way. Yeah. [12:01] Chair (Commissioner): Plus we own a piece of ground up there with an old landfill on it and we're hoping they're going to want to buy it. We could take it off the tax roll, I mean off our inventory of property, it's it's moving painfully slow, painfully slow. They've done, I think they've done all their environmental assessments now, it's in the GSA's hands. You can write up anytime you want, you know, it's just going a good day, it's not snowing or [12:36] Commissioner: freezing rain, Mr. Chair. Yeah, I believe farming meeting I went to they agreed to send the letter to our sign on to, I don't know exactly what the motion was, but send a letter. I think we make a motion and just go ahead and send a letter as whatever we can say to say we told you we need this. Yeah, so I would [12:56] Chair (Commissioner): make that motion, Mr. Chair. The emotions are made to send a letter to the federal government in relation to the Coben-Gore border crossing [13:08] Commissioner: for road movements? Second. [13:11] Chair (Commissioner): Okay, second. Any more discussion? [13:15] Speaker F (unidentified): You said on the 20th it's possible that the senator will be here [13:20] Chair (Commissioner): for the... She will be here. [13:22] Speaker F (unidentified): That might be an interesting conversation if she could help us with that. Yes, to the audience. [13:35] Chair (Commissioner): Yes, there's a conceptual design. They had housing on the Big Island Road and the people the own property the game fishing game club on that road weren't happy with another move it back there 's still some things around but I don't think we've got the final the final draft yet [13:57] Commissioner: I mean is that something that [14:03] Public commenter (Williston resident): it's just a thought. Yeah. Yeah, you know, at least we can point out [14:07] Chair (Commissioner): I think the more important thing would be is, you know, yeah, maybe what you're saying is, here's where Coben Gore is, here's where Farmington is, and we're going to have all this increased traffic on a road that's already pretty busy from Kingfield South. I mean, just driving down here tonight was ridiculous. So now we add more truck traffic on a road that's, you know, the edges, the shoulders are crumbling, and the pavement's crumbling. So, yeah, anything we can do, let's do it. [14:35] Commissioner: Mr. Chair, haven't you had that conversation with our office already, though, yourself? [14:41] Chair (Commissioner): Only in the beginning, you know, in the infancy, they needed more, they need more information, but now we have the what I think was currently said, you know, before we can do anything we have to something approved by the state, so we have to jump all through all the hoops of the state, and you know, it's just [15:02] Public commenter (Williston resident): That's impossible to get a meeting. Just my advice is, having been involved in [15:07] Commissioner: these kind of visits, you really won't have time to do that. She's going to be more focused on doing the dedication, saying hello to people, and hitting the road. So I would caution, if Carlene's there, you might say something to her if you want to get together at some point, but that would be my recommendation. And we had a meeting in Kingsville, Bob and I both attended. I don't remember the exact date, but it was about a year or so ago. Call, and then we also had a follow-up meeting right here in this room, and this many of the same players were there at that second meeting, so they've, they've heard our concerns, I think quite exactly, and I'm not that's what it is, yeah, I mean, well, I just add, we're also probably close to a change in administration one way or the other, and I think our opportunity might be with DOT after that work. [16:13] Chair (Commissioner): Okay, yes, all in favor of the [16:15] Commissioner: letter? Okay. Chair, one other thing I'd like to note on the audit, I want to thank Jamie and Sue for, I know what you guys did because I came over here a couple of times, I actually stuck my head in there with the auditors and thanked them for being there. You guys really pulled it together. Thank you. And it was the two of you, if I understand correctly. And Karen. And Karen. So the three of them. Nope, the absenteeism of someone, but you three did a fantastic job, and I really appreciate that. I saw it, I saw it firsthand. Thank you. Three of them in the room and piles of paper this big So thank you all the time doing everything else too. Yeah, she was okay. [16:57] Chair (Commissioner): So you need to vote on that. Yeah, okay, yes, we've got the motion and second. In all the favor of the accepting the administrator's report signify. Yes, we did, Mr. [17:16] Commissioner: Chair, make a motion to accept the minutes of September 15th 2026. [17:21] Chair (Commissioner): I'll second. The motion has been made to accept the minutes, seconded. In discussion, all in favor. Treasurer's report, no. [17:37] Public commenter (Williston resident): Treasurer, Mr. Chair, and I can [17:40] Commissioner: postpone the table list until she can come in and present it, because I have some questions about [17:44] Public commenter (Williston resident): reserve accounts, and I think she should be able to answer for us. Okay, I'll second the tabling motion. [17:50] Chair (Commissioner): Motion, they're made to table the treasurer's court. All in favor. Okay. [17:57] Commissioner: Mr. Chair, this is brought to my attention by someone else, but I think we need to get a clear definition of what some of our reserve accounts are. For example, there's one in here called clerical for $1437. There's one in here for unemployment for $26,870. These are in the reserve accounts that was in the report. It's sort of the unorganized territories. That was Franklin County unorganized territories. I understand the contingency one. I understand probate and deeds have to have it by statute. So that makes sense. I don't know. Maybe someone knows this. I'm going to spell it because I'll probably misspell it, I misstated, but it's p-r-a-m. What's [18:40] Speaker K (unidentified): that pre-ambulation? That wasn't that what we had discussed before? So it's for like boundary [18:46] Commissioner: lines? Oh, okay. Why don't we just call boundary lines? But there's a couple in here, and I'll share them with you, Jamie, that maybe we could ask the treasurer and find out what they're for. I think that's our responsibility. That's all right, Mr. Chair, thank you. [19:02] Chair (Commissioner): Okay. We're going to skip over UT Rhodes until our next meeting. I spoke with Bob today. Next, we have Courthouse Fan Project. Mr. Gray. [19:18] Facilities/Maintenance Director: Good evening. Good evening, sir. We've got three quotes. The first quote is from Adrenaline Electric, and that came in at $12,346. What I wanted them to do is quote the fans in one package so they'd be purchasing it, all remote units. He did not put that in there. So in his description he wanted us to purchase them. We've only got $14,000 set aside for this project, so right there off the bat that tells me, you know, you add some fan, you know, you have seven fans and we're gonna be right way over where we need to be. Our second quote was from IEC. Spoke to Adam, seven ceiling fans all remote run. He gave us, if he gave me a breakdown of, you know, materials and that came in at seventy nine hundred dollars, seven thousand nine hundred twenty one dollars and exclusions. You know, I might need to do a little painting their patch and when they're done, which is which is totally fine. Our third quote was from Simpson electric at a Dix field again, seven fans. He gave us a average of two hundred dollars per fan to spend. He came in at 7200. If i had a recommendation, i was very impressed with iec and how they came in and walked around. They actually, you know, we got into the breaker panel to see, you know, if there was extra breakers and things. He was very fluent. My recommendation would be them. I mean, they're local, they've already been in our building a little bit, they do great work and so forth. [21:19] Commissioner: Mr. Chair, I make a motion that we hire IEC Electric based on [21:23] Public commenter (Williston resident): Brandon's recommendation for $7,921. I will second the motion. Motion to be made and seconded. [21:30] Commissioner: That's the reason why I did this. This was planned last year, just so people realize, you know, because we're going on something that probably somebody doesn't know about, but this is part of the electrical upgrade and the fans are in there because of the heat rising? [21:49] Facilities/Maintenance Director: Yeah, so our heat pumps are 11 feet 3 inches off the ground. Heat rises. So our idea is to take all the ladies down the corner so they get cold in the winter months. The idea is to bring some of that heat back down to ground level. Because we ran the boilers quite a bit last year. Fuel prices right now, we don't want to do that. So I think this would be a pretty good alternative. [22:12] Commissioner: Maintenance. And as Jeff said, it's in the thing, is it set aside ARPA money? Yes, and we have to spend it. Before December [22:20] Facilities/Maintenance Director: 31st. Okay, so you understand that. Yep, absolutely, and I've talked to each vendor a little bit before just to kind of see their scheduling, and based on tonight, I think I can get it scheduled and they can start in the next week or so. They have been opening, so. Thank you. All in favor? [22:38] Public commenter (Williston resident): Okay. Excellent. Thank you, Brendan. [22:44] Chair (Commissioner): Jail lobby renovations. The man with the pants. [22:52] Commissioner: Now you know why I gave up pants. We spoke over this a while back that it was our last project, or major project, to give the jail a much needed facelift. And the goal was to take out all of the tile from 1983 that runs throughout the lobby, the shower, and the bathroom area of that foyer, and replace it with new, more professional looking, cleaner looking, aesthetically inviting tile. So we ended up speaking with three different contractors. Do you have, did you receive it? Good, okay. After speaking with all of them and just, you know, kind of looking at how they presented themselves to us, their eagerness to do the project, we would like to go with ANOVA Flooring and Tile. I don't know what, why the price is so different, because the itemization of their materials and the work to be done is almost identical, but it saves us, you know, seven or eight thousand dollars to go with them. And they were very professional. They came up and how they, you know, prepared for their quote for us [24:27] Chair (Commissioner): and they can get it done in a reasonable time frame, very reasonable, because this [24:34] Commissioner: is opera money as well, right? No, this is paid for out of our budget, okay. One of the few projects. Thank goodness. Mr. Chair, I make a motion to accept the recommendation of Innova Flooring and Tile at the amount of $11,498.74 for the Lobby Tile renovation project. I'll second the motion. [24:58] Chair (Commissioner): Motion to be made and seconded. Any more discussion? [25:01] Commissioner: I was going to ask Major, you would recommend that we, I'm hearing you say [25:07] Speaker F (unidentified): you'd recommend this. Yes, definitely. Yep. [25:10] Commissioner: I think it's going to result in a very favorable and pleasing look for the jails. [25:17] Chair (Commissioner): Good. All in favor? Okay. Stay right there. Yes, sir. Jail septic matter. Sounds like a, that's quite a topic. [25:30] Commissioner: It really isn't. It was just something I wanted to bring to your attention that we've already addressed, actually. We went with Central Maine Septic, who we've utilized before. The problem, in a nutshell, was the way that the jail was built, according to Central Maine Septic. The plumbing from the administrative office, shower, sink and toilet area, the line that runs to the septic system, has a couple of elbows in it buried underneath the jail, and they're not quite sure that the pitch was set exactly right. So on an annual basis it seems it blocks up, it gets clogged up, it blocks up, things get caught in there and Then these guys have to come into the jail. They come in through the garage, sally port area. They bring their truck in there, that they're, they're basically that pumper type truck. They lay plastic through the hallway, over across our brand new carpets, into the bathroom area, through the administrative offices, and begin their procedure, which is not pleasant at all. They've been doing this for years. So I spoke with my maintenance manager and I said this is not going to continue to happen because it's it's just not hygienically sound. Yeah, so the solution was through these guys was to go on the back side of the jail, on the other side of the medical infirmary over there, between the corner of the jail and the rec yard back. They excavated out there, they got down to the existing piping and they found a broken piece of coupling down there that they think might be part of the problem as well. They removed that, they put it all new PVC piping, covered it all back up, seeded it and put a over that. So now, it's not going to alleviate the problem completely because of the way that piping runs. However, in the future, if there's a problem, they just need to drive over to the back side of the jail and pump it out. [27:43] Chair (Commissioner): But install the cleanup as well? Yes. Yep. [27:46] Commissioner: And I know it was kind of short order. I can show you kind of what they did real quick if you want to just look at these images real quick as the work they provided and it was all done for less than five thousand dollars so. So is there a riser there now that they can just uncover it? Yep it's outside there are two capped pipes that they can access from ground level. We need to put a planter over them so that they don't get run over in the Walmart. Yeah I'm just wondering is there a way to be preemptive about this mother words in the fall say the way to get in to access these yes at any time that they want so I'm hoping that we're going to do that before it blocks up and causes in the past I guess they bought before I was there but in the past they've had it or it's blocked up enough and it actually seeped out into the administrative offices and we just put new carpet in and I don't want that to happen because in the winter there may not be as is that accessible year-round out there where this is or it's probably not accessible in February as it isn't well I mean you might have to dig through some snow but it doesn't get plowed right there so it's not going to be you know snow banks or anything that prohibit them [29:11] Speaker F (unidentified): From accessing, if they had to clean that out, say October, November, you might get through. Yeah. [29:18] Commissioner: Yeah, so that's something that should be on schedule. Yes, I can put my maintenance, you know what I mean? Yeah, and just give a call every, you know, every, you know, 12. Yeah, I don't know, I'd probably go like every six or eight months, because it seems like on the year mark [29:39] Speaker N (unidentified): is when we okay seem to have a problem. Data too, to see when does it start. Yeah, Mr. Chairman. [29:48] Commissioner: So you're just asking us to improve your expenditure. You've already done this. Yeah, I've already done it. It was under the $5,000 mark. I didn't need to get bids. I just wanted you guys to know what had been done. [29:59] Speaker N (unidentified): Just an FYI. But at the end of the day, you really save money because you don't [30:03] Commissioner: have to bring anybody in an emergency, which costs a lot more. Yes, it was adding up. I just figured we could solve the problem. Good plan. Good. Thank you, sir. [30:16] Speaker F (unidentified): Mr. Chair, I'd just like to thank the major. I heard recently from the senior college that you offered a tour, had ten residents take a tour over here, and I thought that was really a good idea, because the more we can share with our community what we're doing and the new approach we're taking, the better it is in the long term. I appreciate you taking the time to do that. They very much appreciate it, learned a lot. You're very welcome. [30:41] Commissioner: My pleasure. Letter. Hopefully when we get the lobby done, they can come back again. No, that's right. Thank you very much. [30:48] Public commenter (Williston resident): Thank you, Major. [30:58] Chair (Commissioner): Civil process, postage. [31:02] Sheriff's Office staff (civil process): You all have a copy of this letter I typed up. So, basically all I'm asking for is in the past, when we've had to rely upon postage for civil process. We've gone to Jamie and got it out of the commissioner's office. We've now purchased our own machine to do the weigh-in, and so when Jamie's away or unavailable, Kat won't lose her mind on me and should be able to still process civil process and do it right there at the office. And the only thing I'm asking for is when, currently, when the funds come in to reimburse us for mileage, it's reimbursed for postage, it's reimbursed for other things. It goes to the commissioners. The only thing that comes to us into the reserve is the mileage of the vehicles. I'm asking that the postage also comes into a certain reserve account, but it has to be approved by you all first before that can happen. I'm not sure how that hocus-pocus happens with our auditor, but- [32:05] Chair (Commissioner): So what you're saying is the money that's coming to us now, you want us to- [32:08] Sheriff's Office staff (civil process): I want my money back. I mean, I'll let you have what you've got right now. I know, I know. [32:15] Commissioner: Mr. Chair, I just, which reserve account will it go into? [32:19] Sheriff's Office staff (civil process): Apparently, according to, yeah, it would have to, they would just basically create one. It would be a postage reserve or some, sort of. [32:32] Commissioner: But then you have to delineate what it's going to be used for. So I understood when we did that big reserve account presentation with Mark is that these things have to be [32:43] Sheriff's Office staff (civil process): Specific for what you can use. Yeah, I think we I would think we make it specific towards civil process. Whatever it is. [32:50] Commissioner: I think you just have to work out which one it's going to be in because then you're opening a new one up and then it's going to build up over time. It'll be very much. You know, I [32:59] Sheriff's Office staff (civil process): I don't disagree. I was going back and forth with him and he just said it's fine. You just need to get you guys permission, and then I'll let him work out the details. I don't want to, obviously, violate any type of rules or anything. [33:13] Commissioner: We'd have to arrest you and put you in that position. [33:15] Sheriff's Office staff (civil process): And I'd have to sit there while he pumps out the toilet. [33:18] Commissioner: You could be the toilet watcher. Yeah, I could. [33:21] Sheriff's Office staff (civil process): We'd let you be a trustee. Yeah, I'd be one of his trustees. [33:24] Commissioner: So, Mr. Chair, I'd make a motion that we allow this to happen, but just to figure out what kind of reserve account it has to be set up to do that. [33:30] Chair (Commissioner): Scott, what kind of money are we talking about on an annual basis? [33:35] Sheriff's Office staff (civil process): It may be, what, a couple hundred? [33:38] Speaker K (unidentified): Well, stamps are 78 cents a walk now, so. [33:42] Sheriff's Office staff (civil process): And those packets that go out, some of them are a pound apiece because there's so much stuff in there. [33:48] Speaker K (unidentified): Some of them are like $2.78, $3.00, and $4.00. [33:51] Sheriff's Office staff (civil process): So it's going to add up. It adds up pretty quickly. I don't know how much you've spent so far this month, but it's substantial. [33:59] Commissioner: It's going to be over $1,000, I would guess. Yeah. A month? Per letter that she sends, it's going to be, you know, 78 cents. They serve, civil process serves somewhere between 500 and 900 papers a year. So you're almost there. [34:18] Sheriff's Office staff (civil process): And right now it's increasing. I think last month, I haven't had a chance to send out my monthly report to you, but I think we did $6,500 last month in revenue alone from serving civil process. [34:31] Commissioner: I'll second the motion of Commissioner Sandville. [34:35] Chair (Commissioner): Do we even need to vote on this? [34:38] Commissioner: You have to set up a new reserve account. Yes, right. You have to bring that back to us. My question would be, can it not fit into something you already have? [34:46] Sheriff's Office staff (civil process): I don't know. I don't know either. That's a Mark question. [34:50] Commissioner: To approve the concept, but to find out where it would go in and how we would handle it. Sure. [34:53] Chair (Commissioner): So let's just say, not vote on it, but just come back to us and then we'll vote on that. Is that all right? Sounds good to me. I mean, I think we're all in favor of just one of them. Yep. [35:04] Sheriff's Office staff (civil process): He wasn't very clear when I was going back and forth on him, so I think he said you just need to get the permission and then figure it out. [35:12] Speaker K (unidentified): Correct. He said in order for him to be able to set up a reserve account that he needed to be approved by the commissioners first. [35:19] Commissioner: Yep. What would it be and what would have the responsibility? In other words, we have a question that ultimately I have on the reserve account. We have the service office vehicles. We have a reserve account for that, of which we now have entered into the program with Enterprise. So how do we deal with that reserve account? Does it stay where it is? Do we keep putting money into it? You don't have to answer that. It's just a question that I have that I bring up to you since you're up there. What, how does that change? Does it change? But we know specifically that money is in that account to pay for a vehicle, right? So what does this one say and what can we pay for that? Yeah, that's what we need to know. Gotcha. So we're sort of approving the concept with the final approval [36:06] Sheriff's Office staff (civil process): once the details are worked out. Well, I think he needed to have an approval saying it's okay for him to make the adjustments, correct? And I'm sure he's not going to make an adjustment that's going to be untoward, it's going to be something legal. I just don't know what that is. That's out of my [36:22] Commissioner: ballpark. I think it's just about bringing that back to us so then we give you a go ahead. Well, [36:26] Speaker F (unidentified): or does he need it? Would be easier for us to just make a motion to authorize, yes, to Mark, to make the appropriate adjustments to establish that account and do this, then emotions. Yes, I have to [36:38] Public commenter (Williston resident): withdraw. I withdraw my time. I'll withdraw my second. Okay, second fence motion. Okay, motions [36:44] Chair (Commissioner): has been made and seconded. Any more discussion? All in favor? Thank you, [36:51] Speaker F (unidentified): gentlemen. I'm sure you could make that much more appropriate. Yes, I will. [37:01] Chair (Commissioner): Number nine, on-call policy. Mr. Nichols. [Public commenter: Good evening, Commissioners.] Good evening. Thank you for coming to St. Paul Lake. [37:16] Public commenter: I'm missing football practice for this, so hopefully we can iron it out. [37:20] Commissioner: Hopefully you need all the practice [37:22] Public commenter: Yeah, so this is something we've talked about a handful of times over the last couple of years. I'm just looking to kind of really get something for an actual policy in place. You know, you've had different versions, different recommendations. You know, historically the general consensus is that, you know, yes, we should do something, but it's been, you know, just tabled. And so I'm hoping we can maybe finalize something and get it in place. Don't forget, don't forget, you killed my [37:56] Commissioner: last one. So you got up and I shot myself in the foot. You shot yourself in the foot. I didn't want to be clear that, man. I have a couple questions, right? Question. All right, can you explain what [38:08] Public commenter: most of your calls are and who do they come from? Yep, so I did hand out a couple pages. I just wanted to give you guys like a recent example of like a full month that I, it's right on the right side over there, but this just to like outline like a full month of September to give you like a recent example. So we had like 12 total after hours incidents in September. Roughly half of those were like login related, like someone forgot a password. That's about half of them. A couple or three of them were what I would kind of classify as like a legitimate issue with our VPN that needed to be addressed for that department or user. And then, so like nine out of those 12 were from the police departments. Three of those, the other three were county. One from the communications center, which just a password issue, which is pretty rare for them over there. The sheriff's office had one issue with one of their cruisers, connectivity. And then one was just kind of a one-off thing with EMA for an after-hours meeting. So historically month-to-month it's the external agencies like a safe number is probably 75% or more of all of our after-hours calls in like a typical month. [39:29] Speaker D (unidentified): I [39:32] Commissioner: have no problem, but I think it's important that the Budget Committee needs to know that we've done this and the reason we're doing it is I look at that, well what percent of this two for the J police department, three for Farmington, two for Calabasas Valley and one for UMF. So there's five, nine out of twelve, three quarters for those police departments. So they need to recognize we're covering their cost, but that's something perhaps we need to have a conversation during budget between and as we put that together, that seems to me to go. [40:11] Chair (Commissioner): Jake and I talked about this earlier today, and it's pretty sad when a guy calls, says, I need my login, my password. Okay, he calls, does it this night, I forget to write it down, does it again. This is, again, after hours, on his time. It's disrespectful, is what it is. And the only way the towns can figure it out, [40:34] Speaker F (unidentified): they have to stop paying for that. [40:36] Chair (Commissioner): Because I think great Jake has been gracious enough to answer those calls and be patient with people. I realized when the crisis hits there's no question Jake's there to help and but the quote-unquote I don't say silly [40:51] Public commenter: stuff yeah and I get it too it's the police powers in some respects you know it's a difficult situation because like you know, typically if someone calls for, because they can't log in or they forget their password, I mean, it's not a real emergency, like if it's someone here. But with them, if they have an issue with their password, now they can't access the CAD system. So, you know, I get the reasons for the calls. I just wish it wasn't as frequent and recurring. [41:25] Commissioner: I just, right now, people are watching our costs. And here we are going to pay you extra which we should do or you or whoever is covering but the point is the reason we have to do that because we have people who forget their password and that's why so it could be this year we can look between now and budget time but it could be a budget time is as the chair said we may be passing that cost on to the towns that proportion out to how [41:54] Public commenter: many calls are made in the sex six months and I do have a few ideas that I 'm more than likely will be presenting the upcoming budget season to kind of go along with that I think will help [42:05] Commissioner: In a few different areas so make one more question the UMF that were they part of the group that paid for the CAD system Yes, okay. So they were part of that six group five or six. Thank you. [42:18] Chair (Commissioner): I Think I think it's we asked a lot of Jake in Jake does a lot on his own without us asking him and to ask somebody to be available 24-7, it's absolutely ridiculous. And sure, we can hire another person. You know, in front of the budget, okay, you don't want to do this, and we're going to hire another person. I mean, it's that real. But the fact that we rely so heavily on our technology and to have it run right, I mean, Scott, you guys revolve around it. And I think it's sad that we disrupt Jake at all hours of the night. I'd like to commend your wife. [43:08] Public commenter: Well, she needs a lot of credit. The only vacation I took this year was five days off to go to Niagara Falls. I worked all five days. I still had the poncho on, getting off the Maid of the Mist, taking a work call. So she is very patient and understanding. My sweetheart. [43:26] Commissioner: I appreciate it. Mr. Chair, I'll make a motion that we approve this proposal presented to us by our IT on-call policy person. I'll second the motion, and I'd like to comment. I think that these agencies that you are assisting need to be made aware of what we just talked about tonight. I don't know how we can go about getting that message to them, but I think we need to make that message loud and clear. And that they, those agencies that we support, they need to put this down to their staff, the ones who are actually picking up the phone and calling you. So not just the chief of Caravanser Valley, for instance, but whoever works for that chief up there needs to, he needs to let those people know that this is costing you time and frustration and us money. And we just don't want to just do this in the dark, and everybody out there will never know the difference. They'll just keep doing it just like they always have. I think they need to be made aware. So how we go about that, I'm not sure. We need to send these agencies a letter explaining our position, Mr. Chairman. My motion to include a letter that draft that Jake and draft up that we can sign as commissioners, or you as a chair can sign, to explain to them why we're doing it and they need to work with us so we [44:49] Administrator/HR staff (Sue's colleague): can minimize this. Maybe also it'd be a good idea, there's a couple of commissioners, because Sue had recommended, is a couple of commissioners set up a meeting with the town managers and the chiefs, just to have that explanation of what Jake is going through or has been going through. And in reality, it's really a management issue for those individual chiefs saying, if your individual continues to forget their password, what else are they forgetting on their reports or stuff like that? Just to set the mark on this is what we'll take care of it now, but we're also coming back. I guess the other question is, are we expensing that to his [45:40] Commissioner: salary account or, and we still can track it individually after that. I would say that. Mr. Chair, I don't care whether it's a meeting or not. It seems to me that someone who's the Commissioner for J, and maybe you should give us who has been the, if you will, Bill, the Pareto chart as to who have been the most. More than a month. [46:01] Public commenter: Yeah. I've got more. I just had a kind of a crazy day, so I didn't put more than [46:07] Commissioner: just September. You're saying the same thing I am. So just give us to who the two biggest districts that are, need a little, have a hello cat and then the And the commissioners can call a meeting with them. But in the meantime, I think we should write a letter. Jamie? [46:20] Speaker K (unidentified): So you're approving the policy that was in the packet? Yes. Correct. Okay. [46:26] Commissioner: With a letter or meeting, whatever is necessary to get the word out. [46:29] Chair (Commissioner): I agree with both. Has the motion been made in second? Any more discussion? I'm sorry. Go ahead. [46:36] Speaker F (unidentified): One thing that would be helpful to me is if there was a dollar amount attached to what this cost is to all people. Because I can go to the town of Farmington and say, you know, we just had this much more of an expense that we didn't accept for the months of September, and it's because... [46:53] Public commenter: Well, those 12 cost you nothing because I've been doing it for free. [46:58] Speaker F (unidentified): But it will cost us something in the future, won't it, with this new policy? [47:04] Public commenter: see possibly next budget year would be my some proposed solution in terms of filling out possibly other departments but it would have a it's approximately 6,000 for the rest of this budget year that it would cost us having to song [47:21] Administrator/HR staff (Sue's colleague): calls that right six thousand six thousand it's rough it's roughly seven hundred and sixty dollars a month so you're predicting another six thousand [47:30] Public commenter: correct yeah and I do understand this obviously this was not budgeted for but I did just want to say that I have also made other cost-cutting cost-saving measures this current budget year as well as I have something you'll hear about my department presentation that even though it's not budgeted for this will not cause us to go over our IT budget as a whole the [47:56] Commissioner: solution is what but I'm thinking about, so how do we, there's gotta be an easier way for them to get their passwords stringed out than calling you. [48:08] Public commenter: Well, there's, so there's really, I view it as maybe three options that are possible, I just don't think any of them are necessarily very good. So like one of them, we could outsource it. We could, like, we already have a company we use for some assistance on our network side, so like we could outsource it, give them the ability to reset passwords after hours. But then if we do that, it's going to cost a lot more because, I mean, they're gonna charge us at least three times their normal rate if it's after hours, so it'll cost really big cost doing that. Another one that I've had other people mention and ask also from external agencies is about giving these external agencies a way of resetting their users VPN passwords. But then if we do that, we have to then give them administrative rights to one of our primary domain servers, which opens up a whole new can of worms that I don't really want to have to do. Yeah, and the third option that someone else had mentioned was the possibility of maybe giving like dispatch supervisors or team leads the ability to do that. But I don't know, I didn't really want to entertain or touch that because I don't know what that means for their job duties or possible negotiations, you know. [49:31] Administrator/HR staff (Sue's colleague): Another suggestion is give the chiefs of police all the passwords for all their people, and if their individual officers miss their passwords, [49:44] Chair (Commissioner): then they can call the chief of police at two o'clock [49:46] Administrator/HR staff (Sue's colleague): in the morning and say, hey, chief, what's my password? [49:49] Public commenter: I'm gonna pretend I didn't hear that. [49:55] Commissioner: That's a heck of a good idea. [49:56] Speaker N (unidentified): So, Mr. Chair, [49:58] Speaker F (unidentified): what's wrong with that? [50:00] Public commenter: Oh, that'd be a serious violation so hard and so fast and legal likely. Oh, yeah, we'd be in a lot of trouble for that. [50:07] Commissioner: Well, two things. First, I just did rough math. It's about $65 a call. That's what we're paying. That's 12 calls during the month, $750 we're paying extra. We've focused on the four police departments. But at the county level, we're still responsible for that, so we have to figure out if he's called and we solve all the problems we have above, we still have our responsibility of which [50:34] Public commenter: somebody has to be on call. Yeah, that's part of why I want to continue to get, I haven't really, I've tracked the data to an extent as far back as January for like number of calls. I hadn't really been tracking all of the specifics on the agency, the user, exactly why they called, really, since I've been doing in that sense to start this current budget year in July. So I think once we start planning the next year's budget, I'll have much more data, a larger sample size, that we can have that I think we have a deeper conversation then. That'll [51:03] Commissioner: Help us with more data. Yeah, I agree. I think this do what we're doing, and then we can figure out what it's supposed to be. But just keep that in mind, we focused on a problem, but we are also part of the issue. And if Jake's not on call and [51:17] Public commenter: dispatch goes down, who do we call? Yeah, I think overall, like, you know, when I started just over three years ago, we used to receive a lot more after hours cost what we're getting now. But a lot of that has improved from the county side. I feel like people here at the county sheriff's office dispatched and detention center around 24 hours, they have called, they tend to call seems like less and less. And when they do call, it's typically, it's usually not, oh yeah, I forgot my password, it's usually more of a religion. Yeah, so the county as a whole, I think, is in those departments specifically have been much better, you know, a noticeable difference since when I started three years ago to [52:01] Chair (Commissioner): now. So did you close? Did you have something to say? Just two very brief [52:06] Sheriff: things. One is that on our side, the reduction that Jake just referenced, there's an expectation that they need to call, they, our staff, the deputies, detectives that work here, they need to call us before they call Jake after hours. We make the decision as to whether or not this requires an after-hours call or whether it doesn't. The other thing it does is it lets me know whether or not we have a problem. So if you call me on Monday and you need your password reset, and then you call me again on Thursday you need your password, we said you call me the following Wednesday and you need your password reset, we're gonna have a conversation about passwords. That we're not going to have, you know, J.K. and all of that because, as you've heard from three different people in here, that's a management issue that J. shouldn't have to deal with. And that, I do believe, is one of the reasons why you've seen a reduction on our side. People may not mind calling the IT person, but it changes a little bit when it's 2 o'clock in the morning and they have to call the sheriff first, or they have to call me, or they have to call the chief deputy before they can call IT for something. It changes the perspective just a little bit, and I imagine if they were to implement something similar in other agencies, you might see that change as well. But specific to Jake, one of the things that I just want to exercise some caution, when I was trying to get some information, trying to work out solutions with some of the issues that were coming up, I don't tend to get really shocked or surprised by much. I was pretty shocked and surprised by some of the feedback that I got by some of the agencies and some of the towns around these topics. When I asked questions like, hey, how do you guys do this stuff, and then there was some, there was just pretty harsh pushback. So the only thing I would caution everyone is that Jake does a phenomenal job in finding somebody of Jake's work ethic and his competency and aptitude in this profession and this work style that we can, that has integrity is very rare, and so I want to make sure that as we reach out that doesn't turn into people coming after Jake. Luckily enough, when this did happen, all the negative interactions were directed at me, which was great, they weren't directed at Jake. I just want to make sure that you guys are aware that there's quite a bit of unrest when these topics come up with some of [55:02] Public commenter (Williston resident): the communities. Okay, thank you. There's any more comments? Oh, I just want to get the VPN. [55:11] Public commenter: Is that more of a log on or is it a system issue? So if I specifically put VPN, that was some sort of issue with that actual system, not just them forgetting. So what we really want to concentrate as a logon. Yeah, if I put login related, that's password. I just tried to be polite about it and say it's login related. Well, I know, I mean, if I go to, you know, say, talk about this, I want to make sure. Yeah, and some of the VPNs, it's, sometimes VPN issues can be frustrating because, you know, it's the county we basically own and operate and manage the VPN that all the external agencies use, so like fairly rare I ever get a call from like a member of our Sheriff's Office about the VPN, which is mainly because it's also a computer that we provided, we have our software on, we know it works, and then when an external agency, you know, they might have five different models of computers or maybe one doesn't like this, you know, so we tend to have more VPN issues with the external agencies than we do with those internally, also just because we don't really have any control over what hardware they're using them on. [56:30] Commissioner: So if [56:33] Speaker F (unidentified): They're going to use our CAD system, aren't they required to have a specific amount of hardware that is compatible? [56:40] Public commenter: Well, for the CAD system, like, technically there's like a minimum hardware requirements, but I mean, that's literally just a bare minimum for it to be open, essentially, but there's nothing, there's not any like set standard necessarily that they have to have, you know, X, Y, and Z. [57:03] Commissioner: So, I want to make a final comment. [57:06] Chair (Commissioner): I don't think most of you guys were here when we got hacked. Jamie was here. [57:11] Speaker F (unidentified): You guys were here. It was hell. It was hell. [57:16] Chair (Commissioner): We were here. You were here when we got hacked? [57:19] Commissioner: Oh, okay. Oh, that's all right. [57:22] Chair (Commissioner): Well, anyway, it was still that. And I remember working with Jake and Jim and walking in and his eyes were the size of dinner plates and he goes, it's worse than we thought. And I said, what? And everybody went into the war mode. But Jake worked nonstop, you know, round the clock, round the clock, round the clock, to the point where I said, Jake, when are you going home? He says, well I'm napping in my office. I said, how's that going? He's not good. So we've got a great employee we hit who does great work who never shuns his responsibility and I just want to take that moment to thank you for all you do Jake and getting us through the hacking keeping us [58:05] Public commenter: Safe, that's all it's about, keeping it safe, just in fact even mention that again, thank you, all right. [58:14] Chair (Commissioner): You're up again. Oh, we got a vote. [58:23] Commissioner: Approve the policy with a letter to the but no letter just prove the policy but notify the Budget Committee that 's the steps We're taking and we're going to continue to evaluate [58:32] Chair (Commissioner): And try to meet with and [58:34] Commissioner: Eventually once we know the culprit are the biggest potential opportunity. We'll have a meet set up a meeting and you second [58:43] Speaker F (unidentified): Okay all in favor very good thank you can I just follow up with something the major said if there's going to be major pushback and it's going to come from law enforcement that uses this would it be helpful to have these law enforcement people in the room having a conversation about [59:03] Chair (Commissioner): This that's about what they see as the option maybe that'll in the future that's part [59:08] Commissioner: Part of the motion was to see what the biggest towns are that we have the issue with and to have a meeting. So say it was Wilton or Temple or Farmington, it might be me or it might be you if it's Farmington, it might be me if it's Wilton, to sit down and invite the officers all to come in and ask to take the lead on it, since there's just two of us in the meeting. If we find it's Carabasset Valley and Jay, then these two would take the lead on that. [59:34] Speaker F (unidentified): Well, my only fear about that is that if it's VPN I'm going to sit there and go, is it our problem? [59:41] Commissioner: I think Jake is going to set that, separate that out for us. [59:44] Speaker F (unidentified): And so my impression is, if the major says it's going to be major pushback, have them in the room to have the conversation so we understand where the pushback is. Is there anything on our end that we can do to make it better? Is there something we can suggest on their end that they can do to make it better? [1:00:01] Commissioner: I think if it's password, if I may. [1:00:04] Speaker F (unidentified): But I know it's password is password. Password is a password. [1:00:07] Commissioner: And if consistently month after month after month is somebody showing not having a password, [1:00:11] Speaker F (unidentified): they need to know. Half of these are VPN issues. See the data. All right. [1:00:20] Chair (Commissioner): All in favor? We'll go far. Perfect. Well, now that you all made my head so big, this should only take a few hours. [1:00:29] Commissioner: I make a motion to accept the report. [1:00:34] Public commenter: All right. So I'll keep this somewhat brief just to kind of cover some recently completed projects and a few kind of upcoming projects, you know, realistically 90% of the work that IT does and stuff that you guys don't ever see, and that's a good thing, but I do want to highlight some of those things that you don't really see. So like some of the recent projects we've worked on, we just recently completed the new access control and camera system over at the communication patient center. I did get a quote today for also getting a dedicated viewing station for them inside the dispatch center, similar to what there is over at the courthouse, if you may have seen any of those, because it's on the same system now. So the EOC, courthouse, dispatch, all the part of the same system, makes the management of it much easier for everyone as well. Also last month we did complete migration of our VPN system to the cloud. It's kind of the first of a few different things I'm hoping to get migrated to the cloud this year in Anticipation of having to replace our servers next year, trying to offload as much as I can to the cloud within reason that makes sense fiscally so it'll lessen the pain and you have to order a new server next year with prices on everything skyrocketing. So that was a pretty big one to get completed. Took quite a bit of testing with the outside law enforcement to make sure it was working in their specific networks as well. We're continuing to make cybersecurity improvements, some better endpoint monitoring, patch management. We've also been working to develop some policies and procedures that we were practicing, but we didn't actually have a written policy for that we need for some CJIMS compliance. So we've been working on just putting some of those on paper so we are in compliance with that. A couple of the upcoming projects we're going to be starting soon. One is at the corrections facility. There's an aging network switch over there that the new equipment for has arrived, so we'll be working on scheduling that soon. It's about a 10-year-old switch, so it's kind of on its last leg that we want to get the place before it becomes a 2 a.m. phone call, so hopefully get that done soon. And we have also been having a lot of discussions with video. We're discussing and have recently gotten some quotes from them for a new or swapping to them for our phone system. What I believe is going to actually be a better service. The quote is also going to save us about a thousand dollars a month by utilizing that also, which is which is huge. But also with that, I've been having a lot more discussions with them for kind of long-term infrastructure for specifically the county way facility, working on getting like a redundant internet connection. So like for example, we would still have kind of like one point of failure on actual county way, but then from there we're working on setting it up so we have a dual connection that kind of branches so there's not a similar like point of failure back that whole run. You know, kind of talked about with them like, you know, right now I always say, you know, all it takes is one drunk guy hitting a pole and we're Out, you know, so if we can get different routing done, you know, at least it takes two poles at that point, so that'd be a lot better for us and a little bit more peace of mind because they have had some outages related to, you know, you hear about in the news all the time, construction hits a line or something like that. So just redundancy is something I'm really trying to focus more on here, the CAD system, what we kind of just talked about, Pro Suite and the public safety systems. It's still a pretty significant part of the workload and we did just have the very first meeting today at noon with multiple agencies across the state of Maine and New Hampshire for like a northern New England users group. So it's just people that actually use the software, IT members of different police departments and different agencies. We had a good meeting on that today that we're going to start doing monthly. So next month, I'll be probably making sure that other people get the invite for that for a sheriff's office, detention center, if they don't have any questions. It's a really good group of people ironing out some issues with the system together. We've kind of found I think the support from the company has been getting worse, not better, which is never a good thing, but you know I've one specific issue related to one of our training servers that, you know, bought the ticket August 5th. I checked today, I called them 14 times since then, it's still not resolved, so that's 61 days now. So we're finding we're getting more help coming from other agencies just cooling in and kind of helping each other. There's been kind of solving more issues than their support has, but with that said, you know, you're gonna hear this from me probably a few more times and a lot next budget season. Long term, I do think we still need to look at the CAD administration and staffing and if that's something we really need to pursue. Had some informal discussions with various law enforcement agencies about possibly seeing how we can divvy the cost for something like that by, you know, users just trying to get the ball rolling that way. It's not completely out of left field, you know, come February, March when we start doing budget stuff, so more to come on that. Then cybersecurity, I just spent six hours today kind of running down a rabbit hole on, you know, you get a bunch of different alerts for different system vulnerabilities, network hardware, stuff like that. Spent six hours today down a rabbit hole of a zero-day vulnerability is what they call it. Basically, it's a new vulnerability that just came out that even like the manufacturer or vendor of that software, they have no idea how they did it or how they don't know how they did it they don't know how to fix it so I spent six hours today kind of investigating that to make sure someone didn't get into our system which they didn't so that's good but six hours on that you know unfortunately that's becoming more and more common I've so far we've you know good luck when I get those types of vulnerability alerts I haven't been finding that we've been compromised which is obviously great but it also means you know if I spent six hours today just to find out we hadn't been compromised well I kind of wasted six hours but you can't ignore those because the first one I ignore that's the one that's gonna get us it's just more common that we're having to do that cyber security just constantly involving and unfortunately you know it's one of those things you can only ever really be reactive because there's just people every day thinking of new ways to get you so. You [1:08:04] Commissioner: haven't been in their office over here they've got the pins in where all these people have tried to ping in to us. All the different countries. [1:08:13] Public commenter: A few of them wouldn't surprise you, a few of them I think wouldn't. I'll skip over the after-hours support section I had on here because we just talked about that and then just a brief picture I'm not sure everyone really understands exactly how many people we actually support here we have approximately 95 users at the county but we also indirectly support over 100 users through outside agencies also on a daily basis and then we're managing 13 servers, 7 network switches, 100 accounts in Microsoft, our VPN that has 100 users on that, sometimes up to 40 or 50 concurrently, our CAD system for our 24-7 departments, phones, cell phones, printers, the bane of my existence. Luckily, Richard's good at those. And then also everything from the time you walk in the door and you scan your badge and you're punching in, all of that is flowing through the accounting network. So a lot of the stuff, like I said earlier, you don't really see most of what IT does, which is a good thing. Usually if you don't see a problem, that's good. But sometimes it also raises the point, you feel the need to kind of say, hey, we're not really doing nothing. Thing you're just, we're doing all this, you just don't really see it. Yeah, you have any questions or just [1:10:03] Commissioner: One quick question, Jake, and maybe this is something for later discussion, but what do you really see coming at us in the next year, the two years, that will be big expenses that will, you know, about you mentioned to us but we've forgotten about? I don't know if you would have [1:10:20] Public commenter: Forgotten or anything, but our physical servers, like our main servers that we operate on, basically virtually everything, those are all six years old now. We're spending, because they're past that initial five-year warranty, I think it's like fourteen thousand a year we're just spending for just warranties on a year-to-year basis, not to mention after five years, that's really that time frame you want to be replacing before you start getting to that failure point. So that's going to be coming the next budget year. One good thing is we have done well with our IT reserve. So unless the prices just really shocked me, I don't think it'll cause a real increase to our budget because we have that in the reserve. And then last year we did put $50,000 in the reserve just to kind of expecting that this is coming. I don't think it'll cause anything for like a large spike in the budget but when I get some of those quotes you know some of those numbers are gonna be scary looking but we have been planning for it and then now that you asked that too it actually reminded me one thing I was looking into a little bit a month ago or so we've got a bunch of different users the county that all have access to like a premium AI essentially we're kind of reaching a point with the cost associated with that I'm it might actually be beneficial for us to actually buy a dedicated machine that can basically host our own local AI model I've done some playing around with that on my own time just to kind of see like if it's viable at a certain scale so the cost wise it might actually be I was doing some numbers it would basically pay for itself in two years at this point so that might be coming to because it's more and more people want access to it 's not going to that number is not going to get lower so that [1:12:22] Commissioner: Might be something coming. Which one is it? This perplexing this clawed? Yeah, so [1:12:30] Public commenter: So right now we're using like a premium version of the chat GPT. It's kind of like the primary one. [1:12:43] Speaker F (unidentified): Jake, if you were hit by a car tomorrow and you were gone, is there a map of our system that Richard could use to stay on top of it? [1:13:00] Public commenter: So if you, Jamie might remember this, for a brief period, I think in between, right before we hired Richard, I think you might remember I printed off like a hundred and fifty something page packet and I put it in the safe and told Jamie, if I die tomorrow, you guys are gonna want to look at this. So yes, I do have a bunch of documentation for things. So she's to call off the hit by hit by the [1:13:26] Speaker F (unidentified): So if that was the case, do we have a vendor that we would know to call to come in for [1:13:38] Public commenter: emergency services? There is a vendor we work with that we have an established contract with, WG Tech. We only are utilizing them right now for network services, network monitoring. And then we do also have like, we purchase like a 20 hour like block of time for us to kind of use however with them, for whether it be a project or they're kind of, we treat them like an escalation point, because there's only two of us. We're going to come across something at some point that we're like, all right, I don't know, and we need someone to call. So that's kind of who that is for us, is that escalation point. So they would be able to assist with some things, but there is documentation implementation that we have for our systems. [1:14:28] Chair (Commissioner): Thank you. You know who that is, right? Yes, I do. [1:14:34] Public commenter: Don't wish anything bad to him. Yeah, when I was printing it all out, I think I actually went down to Jamie and said, I need you to be my witness so someone else knows this exists. [1:14:42] Sheriff: That's why we don't allow Jamie and Jake to travel together. [1:14:48] Commissioner: It's prohibited. Do we back up every night? [1:14:53] Speaker F (unidentified): We'll go into [1:14:55] Public commenter: to the clouds reduce the number of servers we need to have. Yeah, so I've already cut down, oh I might forget the exact number, but I've already cut down I think seven or eight servers that I've already either offloaded or just flat consolidated or eliminated. Yeah, I get I get a lot of joy in being able to shut off the server. So now well that will be my budget. But one thing that's going to be coming soon is WatchGuard, it's for like the body cams and stuff like that for their storage, it is a ton of storage space required to hold all of that video evidence and that is something that there are discussions at the sheriff's office and people have already had and more that are coming soon with a couple different vendors kind of its replacement because that's reached its kind of end of life too. I think we have something for a meeting that's gonna be next week. Yeah, [1:16:04] Sheriff: so you'll you'll be there we obviously have a better we work better together when we work with Jay using his knowledge his experience and then our ability because it's not just us we also use the transport deputies use some of our material and then obviously there's some ways that we need to get with some of the times with some of the other things that we use. So we're basically looking at two different platforms and you know which one of you wants our business that's going to depend on what you're doing for price and licensing and but the numbers at first are just scary. So is every law [1:16:49] Speaker F (unidentified): enforcement in the county responsible to do that? Yeah, this is something they do [1:16:55] Sheriff: independent. This is not something we do with any other agency. This is internal and a lot of the requirements of storage are like the law like the legal requirements of how we store things how long we have to store them what has to be recorded. There are absolutely pod policies laws and standards that have to be followed depending on what kind of interview you're conducting, what kind of interaction you're having with somebody, all of these things. As the quality increases and that visibility, high definition, all that stuff that everyone loves, well the storage increases for every minute of video that happens and that's going to get all moved to the cloud because they're no longer servicing servers. So you don't have a choice. You are moving to the cloud if you want to use this product. And you have to pay for it. [1:17:52] Chair (Commissioner): Any other questions for Jake? Thanks, Jake. Very interesting. Number 11, Franklin County Chamber of Commerce Chester Greenwood Day Tree Lighting Event. [1:18:07] Commissioner: Most much a chair mover, let them light the tree. [1:18:11] Chair (Commissioner): Use the parking lot. Use the parking lot. Motion is made. Can you use the parking lot? I second [1:18:19] Public commenter (Williston resident): the motion. Okay, motion to second. [1:18:22] Chair (Commissioner): Any more discussion? All in favor? Okay. [1:18:28] Commissioner: Monthly financial review. Mr. Chair, I make a motion to sign this, and then I have a couple questions I'd like to ask. [1:18:35] Chair (Commissioner): Second the motion. Motion has been made. You're seconded. You're signed. Go ahead. [1:18:40] Commissioner: I don't know whether you guys are the ones to ask it because but and I'm sorry I just got to this today the ARPA fund interest but there's a page in here that called ARPA fund it's on page three of the report that we got and it's what there's a hundred eighty nine thousand three hundred forty two dollars and forty one cents is that the interest you [1:19:03] Speaker K (unidentified): know I think it is no I think there is still some funds that have not been expended out of ARPA. [1:19:12] Chair (Commissioner): Well, like the fan money. [1:19:14] Commissioner: OK, but that's a lot more than I thought. I'm just trying to understand what that number is. I don't mean to pick it out. I just ask it now. I'll show you later, so better understanding of it. And then the other one I did mention, oh, the other, I think Sue said we were going to talk about the TIF fund. But I see it's TIF that we have $40 million, $70,000 in the TIP fund? [1:19:43] Speaker N (unidentified): Oh, I'm sorry, I'm sorry, $4,000, thank you, $4,000,000. Pretty good. Yeah, that was pretty good, pretty good tip, [1:19:48] Commissioner: $4,000,000 in the TIP right now? Correct. Yes. And then I did have the question about the reserve accounts, but I'll share that with you after too. There's just some things, I thought we had consolidated these last year and we were all working together and when I saw this, it's like, oh, like I said, we have a parking lot one for $60,000. dollars so i just maybe that's to pave the parking lot someday i don't know but just like to get a [1:20:15] Public commenter (Williston resident): better explanation of it thank you mr chair any more discussion all the favor okay [1:20:23] Chair (Commissioner): job descriptions [1:20:28] Administrator/HR staff (Sue's colleague): Yep, so this project started after the cultural assessment, the final report, and one of the part of the final report was to review the job descriptions, get them updated, and also develop some performance evaluations based on those job descriptions. So I've been going through, picking and choosing a couple of job descriptions, taking a look at them, rewriting them, doing some legal research so they would meet state law, federal law, FSLA, et cetera. Then I would come up with a draft. Then I would send it to the director of that division, a please take a look at it, provide any comments or recommendations, deletions, anything you wanted, and also recommend it and really push to show that job description to that employee or those employees to get their input, and then once they return that to me I would clean up the job description, and then what I would do is base that particular job description specifically on a performance evaluation opposed to having a one-fits-all job performance for all the job because one of the reasons why I did that was to ensure that the job description was matting matching the performance evaluation for a whole slew of reasons. If there if an individual wasn't performing they can always say, well, it's not in my job description. The other thing what I did was I added that performance evaluation to the job description so we go hand in hand, so down the road when we review it we can also update the performance evaluation. I picked three fairly easy ones, the jail administrator, so using that same process sent it over to the major, he took a look at it. The other one was the cook, I sent that job description to the kitchen manager, got his input, and we actually had a good discussion regarding updating it, and then the ECS team leader worked with Kyle just to update it, wasn't a lot of changes, but it was i even know if a performance even though if a job description was recently reviewed two years ago i think it's a good practice to review that every two years and then just sign off on it, yep, there's no changes, because there are changes that some new technology comes into place or some new process comes in, let's go ahead and add it to the performance evaluation. So you have those three job descriptions along with the performance evaluations, and what my goal is to every meeting is to provide you with three or five because it is going to take us a long time, and that's the reason why I kind of put the performance evaluations because the other thing is we're going to be review we're currently reviewing is the personnel policy so we're moving on the [1:24:04] Chair (Commissioner): gas. So I have a question. You said you review these with the supervisor, that supervisors, so why did you send it to the major? Because he's a subject matter expert regarding the jail. But that's his evaluation. The evaluation was based on the job performance, so wouldn't you send it to his superior? I can, it was, I [1:24:31] Administrator/HR staff (Sue's colleague): can definitely do that. It was, it was, I did pull it off the attachments yesterday, [1:24:39] Sheriff's Office staff (civil process): yesterday, and I looked at it, and I, and I just had a couple issues with the minimum qualifications. I would want to have the opportunity to discuss with Sean. Okay, but I don't think this should be [1:24:50] Chair (Commissioner): approved. Okay, a valid point. Well, what I'm, the point of getting that is if you, if you're evaluating the major, his performance evaluation should go to his immediate supervisor, and what you did it with Kyle obviously. But I think we need to be consistent, and I want to make sure that all the managers are giving us thumbs up, because I'm not going to anything until I get thumbs up from the managers. Okay, I mean, we can go through it on our own and say, oh yeah, this is great, but those are the people that are going to be in the church. I will, I will take [1:25:26] Administrator/HR staff (Sue's colleague): the hit on that. I was looking at it more as a, subject matter expert regarding the jail, [1:25:32] Chair (Commissioner): but it's his, but it's his position you're asking him to evaluate, and I'm [1:25:38] Speaker N (unidentified): the one who evaluates. Exactly. So okay, go ahead. So does that mean you want to hold on cook one also? Hold both of you. Yeah, I want to sit down with Sean [1:25:49] Sheriff's Office staff (civil process): and make a couple of just, okay, nothing monitor, nothing major, so we can make a [1:25:52] Commissioner: motion to accept files then. Correct. So the only comment I have is when you do that over again, it's a glaring mistake. And that's the fact both the cook and the administrator are supposed to be bringing us some of the treats that he makes for the various visitors we have over there. And I've only seen him show up here once. We've brought some over. What happened to them? They got eaten. I see five commissioners that haven't gotten any of them. So it seems to me that needs to be added to the jobs. Well, I said, you know, like in law enforcement or in corrections, you had physical agility testing, and I think there should be a baking, you know, agility test. [1:26:32] Speaker N (unidentified): I'll take it. I'll take it. [1:26:35] Commissioner: I just appreciate it. So I would make a motion that we accept Kyle's, and then I'll make a motion to table the other two after we vote on it. [1:26:42] Chair (Commissioner): Motion to be made. I'll second the motion. [1:26:44] Commissioner: I'll second it. Mr. Chair, I just want to say thank you, Sean. on. I appreciate the fact that you have involved not only the agency head, but also the employee. I think that's important because everybody gets a little buy-in on this. I'll use an example. You have to wash 10,000 cups a day as a job, as a goal, but maybe it's humanly impossible to wash 10,000 cups a day. Maybe you can only wash 9,000. The fact that you involve that person who actually does it in their work I think it makes sense because they can bring this out and also I want to applaud you thinking about doing this every two to three years because things do change I know what state government I we hit we're off but we're still working I said we they are still working on job descriptions that were that were created 50 years ago back during the hay study back in the 1970s and they haven't been changed a bet in 50 years. And we all know that life has gotten a lot more complicated and a lot of things have changed. So every three years or so, three years is important. So thank you very much for the [1:27:59] Chair (Commissioner): except for the little screw up with the chair. I will take the hit on [1:28:02] Sheriff's Office staff (civil process): that. Thank you. Ten push-ups. Oh, hey, but you can't do them. [1:28:09] Commissioner: I'll try hard. Mr. Chair, I do want to add one thing. The fact that you attach the person, the PEs, the evaluations to them is outstanding. I mean that was something last year when I first got on I asked if we did them. I kind of said well we kind of have a form somewhere around. Then when we were trying to do the HR evaluation we agreed that those will have to be done before we did them. Now there's a method, there's a mechanism, and I also applaud you in the fact that not everything you do has to be sent to the lawyers because in the past every time we had something new come in we sent it to the lawyers. We hired you to give us that information much appreciated thank you one thing I'd like to see is like when you make changes and you delete stuff I like to see what you deleted sure you know because I this you know I don't know what you change yeah so if I if I didn't want to make a decision I got to know what you're sure would you like me [1:29:04] Administrator/HR staff (Sue's colleague): to use because there's a method I can use red however you could leave it in [1:29:09] Commissioner: then you would say this is being done. Because... [1:29:13] Administrator/HR staff (Sue's colleague): There's a process in Word, it's called track changes. Yeah. [1:29:16] Commissioner: Because I mean, I'm going to ask you something that I don't know what you deleted out of. Sure. I think Jeff makes a great point, because in the final analysis, I guess we've got to put our guinea worm thumbprint on top of this, and if we don't have all the information, how can we do that? Sure. And it makes sense. Good one. The only thing I evaluated is if it was brand new, so I didn't look for strikeouts, because it was pretty much brand new. We want discussion. One other thing. What if we don't agree? What's the process? What if the commissioners, vote three to whatever, the majority of the commissioners do not agree with that particular job? Of that, what are we, how do we, does it just go back to the square one? It would go back to [1:30:09] Administrator/HR staff (Sue's colleague): square one and take your recommendations or the issues that you have and then work with that particular department head and kind of and again resubmit it would be the same thing if there was a contract that three of you didn't approve and two did and send it back. If you wanted to have a legal review, we could do that also. [1:30:39] Commissioner: I have a question, though. So how would that happen, though? Okay, so we don't ever see any of his deputies' evaluations or the chief's evaluation. I never have. I don't have business seeing that. So how do we get to what point? The only one I see it is it theoretically is employees. Direct reports to the administrator. That would be it. So we'd never see Scott's. You don't report to us. So, how would we only have like four that we would actually look at? Are you looking at viewing the evaluations? Yeah, something we're approving here when it comes to how, what if we, what if we said yeah, we present a job description [1:31:26] Administrator/HR staff (Sue's colleague): and three of you read it and didn't feel it was adequate enough and then there was a vote and three of you said no, we're not going to accept this, we would like more education for requirements and then I mean, I doubt that would happen. One, I don't know what happened. I mean, it is a new process trying to figure out the workflow, so and we'll make it better, right? It doesn't directly answer your [1:32:00] Sheriff: question but I can tell you that we have always had to practice when we're changing tweaking our job descriptions on our side we always send our stuff over to HR we send it over for a couple of reasons right we are not the experts in HR so we're sending something over that we're looking to change something in the job description that is illegal not best practice violates County policy any of those things the expert is our HR so we send that stuff over and there 's never been any glaring over so There's been, hey, you. Have you guys looked at how you worded should as opposed to shall? Oh, thank you very much. Well, you know, two heads are always better than one. The other thing that becomes important is that when you start changing job descriptions, if those are contractual employees, you may be changing working conditions, which is another reason why, you know, the communication pipeline goes both ways so that we can ensure that we're not doing something that's going to create more of a headache, more issues, stuff like that. And I will say that we've done that twice since before the cultural report came out. It was beneficial at all times. [1:33:23] Speaker F (unidentified): Hey, Sean, do you expect that this process will bring a lot of people to you saying I'm scoring wrong, I should be higher on the scale? [1:33:36] Administrator/HR staff (Sue's colleague): That's the, that's an individual supervisor's review prerogative within the evaluation. The employee, of the staff member, can leave comments. Then them signing the performance evaluation doesn't mean that they agree with it, but they do have in an opportunity to write their comments. My intent is down the road once we start getting this going is to bring in an outside trainer to provide training on how to conduct that performance evaluation because there's a tendency to just to evaluate from if it's a Year evaluation, it's only, you're only being evaluated on the last three months that the evaluator recommends. I know where I came from is we used to have a quarterly coffee talk. If there's an issue, we bring it up right away. If this, if they're doing a good job, you bring it up even right away. Valuations, if they're not done right, they can hurt you because everybody gets like fours and fives, which is a high score, and then all of a sudden the director comes in and says, hey, this person is not doing their job I want to fire him and then we bring those evaluations and well they 've been doing exceptional for the last three years what's the issue so having the And the tool is only the beginning, it's really training individuals on how to really conduct a good job performance. [1:35:31] Commissioner: You worked with Kyle on the team leader position. Yes sir. Now, that team leader is a union? Yes. So how does that play into their role as being a team leader and taking the authority? How is that? [1:35:51] Speaker D (unidentified): As far as working conditions, Kyle did show it to me briefly because I'm training somebody. I haven't had time to look at it in depth. I skimmed it, but I didn't go over it like, so I can't answer to that. But if there was a situation where there were a change that, you know, was against working conditions, I mean, obviously they can't do anything hours or wages in the job description. The biggest factor would be working conditions. So if there were any discrepancies there, we'd have to go back and say, hey. You know, even though you as a board approved it, we would still have to go back and say, hey, this is a conflict. It's a working condition. It needs to be negotiated off. So and I even had a chance to look at it in depth enough, I can't imagine that there's. [1:36:40] Commissioner: Anything in there, but so I guess my thoughts are if we're holding on the next two, maybe we should wait on just so that you can take a look at it and that, you know, whatever you wouldn't, we're not going to go back. I withdraw my motion to, you know, that we've done all the eyes across. The keys make a motion we table until these have been reviewed. But thank you, Sean. Yeah, I just want. [1:37:05] Administrator/HR staff (Sue's colleague): Want to caution is we do eventually have to because we can get stuck in the mud, and it's the same thing with the policies is we can have so much time that then all of a sudden the momentum dies. Because I just want to keep that. So Sean, what did you hear that you need to do to come back next time? So one regarding anything from the, sure, it starts with the, I'll include the sheriff, the chief deputy, the major, and all and all the individuals, and then request them to give it to their personnel, and then. Once they've, everybody has signed off, I guess presented to you. I just, I put a lot of time and effort, and I don't want it to, because the edict on me was we had this cultural assessment, and it was very important from all staff members is to get this done, but it's a work in progress, and particularly that the workflow, I think of you, it's a first go. [1:38:24] Commissioner: Around. Yeah, did you say, so this is where you're going to work your bugs out. Yeah, exactly, then it won't flow right, but now I mean, at least, at least now next time we're going to do like, you know, check with the, you know, people that oversee them, put the stuff in one of the bold letters that's being pulled out. Yeah, and the changes, and you know, especially with stuff with the, different unions, that make sure that their lead people look at it. [1:38:49] Speaker D (unidentified): Yeah, even if just adding to your list, so you know, supervisor, employee, union, you know, if it's if it's a unit, add the union to the list, just review before it goes to the commissioners, and then [1:39:01] Commissioner: they'll take care of that piece, because I think that you know, after this one, I think they'll [1:39:06] Administrator/HR staff (Sue's colleague): follow, because it really hasn't been a lot of changes. Yeah, it's more grammar, and I would put [1:39:12] Commissioner: a time limit too, in other words, we're not good if you get it, you've got to get it back within a week or something, you can decide what that is, so it doesn't sit. I'll make [1:39:22] Chair (Commissioner): motion to table all in favor. All right, radio RFP open bids. This is like Christmas. [1:39:43] Sheriff: This is like Christmas. [1:39:46] Speaker N (unidentified): This is singer clothes. Yeah. [1:39:48] Speaker K (unidentified): Doesn't it feel like it? Oh, okay. Oh. [1:39:56] Chair (Commissioner): You're going to need a big one, eh? All right. Oh, yeah, Jeff, no, take this. [1:40:02] Public commenter (Williston resident): I'll help you open it. [1:40:07] Speaker F (unidentified): This one is tickle. [1:41:57] Commissioner: Oh, I haven't seen it yet, but I see it. It should be a table of contents, maybe. [1:42:08] Speaker F (unidentified): Who's this guy from? VCOM, Telecommunicating Engineers. [1:42:15] Chair (Commissioner): Okay. I've got one from Televate. And they are from Vianna, Virginia. [1:42:27] Commissioner: Vianna, Virginia. This one's from New Jersey. And this one is from Adcom Engineering, LLC, out of Rota-Dendron, East Hemlock Drive, Rota-Dendron, Oregon. This one is from Communications Design Consulting Group, LLC, out of New Hampshire. [1:42:52] Chair (Commissioner): I'll make a motion that we turn this all over to Kyle and Amanda for... [1:42:59] Commissioner: Do you want to read the numbers? Do you want to read the numbers? [1:43:01] Public commenter (Williston resident): Yeah. Oh. You should read the numbers. Yeah. Okay. Let's read the numbers. I've got mine right here. I'll do mine. I'll do mine. [1:43:08] Commissioner: The bid from Proposal of Regional Emergency Communication System Study from Communication Design Consulting LLC for $67,629. Nine dollars, how [1:43:22] Public commenter (Williston resident): much is that time? 67,620. This is from Adcom Engineering, phase [1:43:37] Commissioner: one hundred and twenty six thousand four hundred and forty dollars, inclusive of $33,000 expenses, plus phase two $36,400, for apparently a grand total of $162,840. [1:43:56] Public commenter (Williston resident): Mine is [1:44:03] Speaker F (unidentified): on phase one $136,900, phase two $40,700. I wonder if we can mix and match, Tom. Yeah. Yeah. And it does not give me a total, but it gives me $185 per hour cost. What was the total, what was it again? The name was VCOM. Yeah, but what was the total again? It didn't total it, because it gave me $185 per hour cost, so my assumption is I can add up what they gave us, which is $185. Okay, [1:44:49] Chair (Commissioner): The one I have from Televate is Phase 1, $37,935. Phase 2, $36,236 for a total of $74,171. And then they have proposed rates. If the scope of work is modified over the course of the project, the cost estimate would potentially be adjusted with some fees. [1:45:21] Commissioner: I'm going to guess that on mine it's the study and report it was 33,560 and the procurement specifications were 40,495 so it's close to the chair's breakdown. Yeah. Mr. Chair, make a motion we give this to Kyle? [1:45:38] Speaker N (unidentified): Do you get them, Kyle? [1:45:40] Administrator (County Administrator): Yes, I do have a meeting scheduled Thursday to review those along with the [1:45:47] Commissioner: evaluation criteria. So I make a motion to give this to our good friend, Kyle, to work with his committee to look these over. Second the motion. [1:45:56] Chair (Commissioner): Any more discussion? Looks like you get some reading ahead of you, Kyle. All in favor? All right. There's a thumb drive. Every one of them has a... [1:46:07] Administrator (County Administrator): Yeah, each one should have a thumb drive if they're supposed to. [1:46:13] Chair (Commissioner): Keep them all together. We'll try to keep it all together. All right, we're on to old business. Do we have any old business? Okay, there are none. Miscellaneous. Mr. Chair, do you have something? [1:47:42] Speaker K (unidentified): No, there is miscellaneous. Just like three things. Two things. [1:47:48] Commissioner: Yeah, maybe a mention of that. Please. [1:47:54] Public commenter (Williston resident): Did you have something? [1:47:55] Commissioner: One yes I was just going to point out that I'm November make sure I got the date right oh right November 17th we're scheduled right now to have a meeting here at 10 a.m I assume and I thought this was going to conflict but it's earlier than that the University of Maine Farmington will convene a forum with health professionals on that same day at 7.30 a.m. It's a breakfast, 7.30 to 9. So I intend at this point to go to it, so for whatever it's worth, I think that would be good if we could attend that, as many of us as possible. So we may have to just let the public know that we may, three of us. [1:48:44] Chair (Commissioner): Over so are we gonna are we going to reschedule that meeting is that what you're no I guess I [1:48:51] Commissioner: First I thought it overlapped but it does not so it's a 7 30 to 9 00 a.m so we should have time to [1:48:57] Speaker F (unidentified): Go to that oh okay so I apologize for the confusion Jim you might want to put up notice [1:49:04] Speaker K (unidentified): That one oh yeah two members are going to be there so right now how many attend plan on attending all of you okay the [1:49:15] Commissioner: Topic is it is appropriate I'm gonna help these aging [1:49:20] Public commenter (Williston resident): Guys so we have I said earlier we have Susan Collins who committed to be here [1:49:41] Chair (Commissioner): On the 20th of October, that's the same day as our meeting, which is scheduled for 10 o'clock, and she's gonna get here around 1115. So what I'd like to suggest is that we postpone our meeting on that date and start at 1 o'clock, and that would give us enough time to do the ribbon-cutting and all the festivities to dedicate this building, which we've been trying to do for a long time. So I make that as a motion. I'll second the motion. Yeah, Mr. Chair, there's a possibility one or the [1:50:10] Commissioner: other I will make, because we're now into six days a week working, so I share some of the responsibilities, so getting out of here by two I would cover, so I just have to talk to Christine [1:50:20] Public commenter (Williston resident): but make the motion I'll make a decision what I have to do. Someone would say that I'll say okay. [1:50:26] Chair (Commissioner): Motion to be seconded by Jeff. Any more discussion? All in favor? Okay, any other [1:50:37] Public commenter: miscellaneous? Oh Jake, I'm a frequent flyer today, which is rare. I work, I wasn't sure if you guys had a copy of this yet, but Amanda had the idea that we should be requesting to you to like a formal request to terminate the cat administrator subcommittee. It was formed with that particular grant, we discovered it's not able to fund that position from that grant, so there wasn't really much of a point for us to continue the meeting since it was kind of primarily centered around that specific grant funding. I think she just felt like since there was a committee that you guys voted to invite people to, that should we [1:51:18] Public commenter (Williston resident): would you get approval before we do this? Yeah, sorry, do we have to have approval to de-appoint [1:51:26] Public commenter: people? That's what I was getting. Yeah, we just felt like it wasn't on us to terminate that committee, so we make a motion to terminate that committee. I'll second the motion and we [1:51:37] Commissioner: should send a letter to you [1:51:41] Chair (Commissioner): guys. Okay, any more discussion? All in favor? Consider it terminated. [1:51:50] Speaker K (unidentified): Any other miscellaneous? Yeah, sorry, so Amanda had provided a printout regarding her project in Parkinson that's been completed, so she pulled her application for funding since and turned it over to the state of Maine, so that was state [1:52:22] Chair (Commissioner): that was okay. Couldn't keep the money, huh? You [1:52:29] Administrator/HR staff (Sue's colleague): know patient that last week the first river gauge has been installed along the Cena River near the Fairbanks Bridge. Yes, the second one in Caravasa Valley will be installed soon. Yep, good [1:52:43] Chair (Commissioner): good. How much money did she return? No [1:52:49] Public commenter (Williston resident): I don't think she received any money, she pulled her application. Oh that's right, that's right, I thought well I [1:52:53] Chair (Commissioner): Thought we were, had an award. No, we didn't match it. Okay. Everybody, yeah, thanks Jamie. Anything else? Warrants. Make a motion. Sign more. Second. Hold favor. We now have to go into executive [1:53:15] Commissioner: session. Mr. Chair, after a five minute break. Yes, request that we go into executive session pursuant to 1 MRS 405 6A personal matter 2-6 grievance. [1:53:25] Chair (Commissioner): Second the motion. All in favor? All right. Thanks everybody for staying so late. [1:53:33] Public commenter (Williston resident): The homes. Take a nap. We're going to come back in now. Huh? We're going to come back in and say the motion. [1:53:41] Commissioner: Are we going to meet in here for the regular session?