Limerick Select Board Works Through Budget Line Items in Workshop

[1:36] Select Board Chair: All set? Good afternoon, Slutman's meeting. We're having a workshop from 5 till whenever here. So do we have a scheduled time on this? I know it's the only thing tonight. [1:49] Select Board member: So as long as it takes or as short as it takes. Which it may actually be short as it takes because I did get a chance. There's a lot, yeah. Well, I got a chance to talk to Julie. Because there were some that we needed information from Julie like on the main PERS the EPO all of that she can't get those numbers together until we have all of the solid salaries pay everything for everybody yeah so things like that we have to wait on which ones we have left franchise fees which is franchise fees which is a fun one it's number three yeah so all of the ones that are listed on the front page are all of the ones that we still have to go over yep so the earn paid leave we have to wait on the main purrs we have to wait on correct okay and then is there anything unemployment we're going to have to wait on two okay and health insurance and health insurance okay so if we can get through three five seven nine ten and eleven so i'm right back again so are we looking at number three mm-hmm all right so did it's gonna be on page 12 of this report that we have we have different report thank you yeah [Select Board Chair: so] according to this report we spent 297 percent of the franchise fees allocation this year This is [5:04] Select Board Chair: a fire department expenditures for video and up there. That's $900,000 every time we do it. [5:18] Select Board member: Well, part of the problem, okay, is that under this is the contract for Chaco River, which it's in there as a budget of $1,214. which the contract price is actually $21,280. So, I mean, that's already over anyways. So what one was that? Because I have 0501 use of FB, which I presume is use of fire building. Right. No, use of unbalanced. Oh, makes sense. Yeah, I had to check on that one because that's what I thought too. But it's got the year-to-date budget net as $1,214. Yeah. Yeah, I mean, that was the contract price last year. So I'm wondering if on these green sheets if it's different for some reason. I don't even see it. [7:18] Select Board Chair: This figure right here should be here. [7:23] Select Board member: Yes, it should be. That's why. [7:30] Select Board Chair: That's why. That's why we get this deficit. [7:35] Select Board member: Yes, that's why it looks like we are way over. Yeah, I mean green sheets it was the contract is $21,280. So the green sheet was right? Yes. Yep. But according to this we've already spent $23,926 which if that's a contract price I don't know how that's happened. You [8:18] Select Board Chair: Have the contract price, but then in that is not figured in, I don't believe now, the additional coverage up to the fire department. That could be added, it's probably written in that figure. Which, looking at that, you're looking at what, $2,700? [8:43] Select Board member: SRC TV not covered by contract is an additional 500. Hundred it's more than that more than that 's just for vacation coverage oh yeah i Would say we're looking at well so yeah that had to have been added in there are we going to keep doing [9:07] Select Board Chair: That up there what are we going to do here because that's cost us a lot of money especially what we have didn't have 10 people that last meeting not even and i know i know well we got a bill coming in at least a thousand dollars on that especially when they had to wait for us because of that eight o'clock right but for the thing but for budgeting purposes it'd be a shot in the dark unless we figure out how many we don't know how many of those meetings we're going to have up there if in fact we Have them here if we just say we're going to hold it here and call it quit if [10:08] Select Board member: We went with i guess it brings up the discussion of would be considered a capital project but it could be considered a capital project because it's improving but installing the system up there just because we I mean we can't really risk they're not being enough room here get [10:43] Select Board Chair: Offices in there I know we have but [10:47] Select Board member: That doesn't mean but if we if we put it to the town to get rid of the channel five and just do the U-Tube, then we wouldn't need the full. [11:03] Select Board Chair: We're going to be way lower than what the contract fee is. We [11:12] Select Board member: Can use some of those funds to get equipment installed to do just- Now with that though, do we lose the capability of service, right? Like if there's a question on the system, why it's not working or something, we'd have to in-house troubleshoot, right? Right, if we don't have- [11:33] Select Board Chair: Isn't it right that if we do it ourselves right here and we can upload it to the system? Okay, so there's no need to go through SSC TV then. [11:49] Select Board member: No, you don't have to. You can do, when she did the Facebook meeting. Yeah. Okay, right here in this room. So you can have, you can just film it out there if you want to. with a phone, but you've got to improve the audio and bring the podium over closer to your table so whoever is filming it with their handheld device, phone even, they don't have to go back and forth like this. You can get that all in one frame. That's all you're going to do because we have an ordinance that says it will be one or the other. [12:51] Select Board Chair: You know we said we can use a phone, but is there anything, any other equipment that we're going to need to purchase, like a camera, other than what we have here? [13:01] Select Board member: No,, because you could record with another camera. You could buy another camera. [13:08] Select Board Chair: Well I'm just questioning how do we one of these cameras these cameras are doing all angles. [13:17] Select Board member: No matter who's doing what you have to bring them to the podium and have you can buy a camera you can borrow a camera from SRCTV but you need to hook it up to and you can record it and put it on YouTube, but not live, I don't think, unless the cameras do that these days. Your phone can do that, you can upload it. [13:45] Select Board Chair: I haven't looked at it, but I understand there was no sound on the meeting last week? [13:50] Select Board member: The sound was bad, and the camera work was bad, so. No, you won't look at it, because the livestream was fine, so they took a copy of the livestream and they put it on the cable to show that the live cable was horrible. I sat there and watched. And the people, there was no head and half body. That's what was being shown. Yeah. [14:20] Select Board Chair: I got a complaint on that this morning. [14:23] Select Board member: Yeah, that's what I got a complaint. But I saw it myself. Yeah. So do they have new people? [14:31] Select Board Chair: Yeah. I didn't recognize one of them up there the other night. [14:35] Select Board member: That's, that's the reason. Because that team is, that team and SSTTB, they're very good. [14:41] Select Board Chair: But getting back to, we were, we're all set to run it here. Or we can buy a camera to, if we're going up to the, to the firehouse. [14:54] Select Board member: Or we could use a cell phone. Yeah. Yeah, a cell phone. Like she had her... Tablets. Tablets, right. Yeah. Yeah, so the only thing that may be looking to buying is like a tripod to set up the phone so that you don't have somebody having to sit there and record it. Like, me, I didn't, it wasn't a big issue for me to record the short meeting that we had, but if we had a longer meeting, like a regular board meeting, I'm I think having a tripod would be better because then you can set the tripod up angle it in a way that everybody is seen you know and then do it that way and you can just do it live right to YouTube but there is set Up yeah. I mean the I think if we're doing it just for the can't like just for meetings, I mean, it beneficial. We wouldn't use it much. Cause when we do meetings, we do it in the meeting room, which is fine. And we have the overhead speakers for like tones and stuff. So we don't need it. So, I mean, do we want a budget for having SRC TV and paying out 25,000 or do we want to? Well, we're talking about the contract tomorrow night. At the meeting, the select board meeting, so maybe do we want to hold off on just this section? Okay, so but we can look at everything else, I think. Does a hundred dollars cover all the batteries we go through? Oh, no, we've spent two thousand. I mean, I'm kind of feeling like that needs to go up to four hundred. Would four hundred cut it? But I guess then again, if we don't, if we don't that microphone. If we don't have SRC TV, we don't need that microphone. Well, but we do up here because we would still be using this equipment for recording in here because we own all of the equipment. Well, that goes back to my question that I said. Like if, there's an issue with this equipment now, don't we call SRC TV for help? Like. Everything else is the other company. Mm-hmm. All [18:32] Select Board Chair: right. So. That's not, none of this budget is in there for the operator. [18:43] Select Board member: Right. That's under the pay. That's up above. That's the 10-3. That's up there from last year. I mean, and I'm gonna say this. This, I mean, we've already, according to the letters, is used utilized almost 85 percent. There is also a substantial amount of the video technicians pay that has come out of the board of selectmen stipend account. Why'd that happen? Why'd that happen? I don't know but that's how it happened. So I mean at this point we are already over no that is that is correct no that's I mean starting next week you'll end up clocking in anyways which it will all be automatic so that being said oh you know what we can we can look at what the difference is so to go back to the batteries it got fixed i'm sorry it did get fixed she fixed it because i did bring it to julie's attention and it looks like for the most part at least it's fixed so under the franchise fees for the batteries and like the office stuff i hate to say it but bumping it up to 300 would PROBABLY COVER IT. [21:40] Select Board Chair: THEY'RE ABOUT 10 BUCKS. EVERY WEEK? UH-HUH. YEAH. OKAY. WELL, THERE'S $5,200 RIGHT THERE. [22:04] Select Board member: SO 520. I WATCH HER DO IT. ALICIA DID IT AND SHE DOES IT EVERY MEETING. YEAH. almost every meeting yeah it's not i mean if we have three meeting and it gets shut off in between so it's like courtney and i have a joke about it because i'm like changing that battery again huh but it's not just a select board it's a planning board correct you know so if we go 600 yeah i would say put that one at 600. but [22:52] Select Board Chair: they can't if you do that then that can't be taken to somebody if we had to do that. That's [23:06] Select Board member: True, but that might raise a whole nother. Although, you know what we could do? Because, I mean, we have these. So, I mean, if we ran one over there with a strip over it. Right, but use one of these on the desk and then only turn that on if somebody else. I will say that right here gives me the best vantage point for everything. For you guys voting on everything, thing for seeing you can't be over here no we're running away well Yeah, that too, but just kidding, but yeah, this gives, this gives me the best vantage point to see everybody and all their votes and then also see the people in the audience. Somebody moved over there, it's not going to work. Is it an issue that one of these won't reach over to your desk? So I know that they do reach over here because we had to use one of those because this thing died and I, we didn't have any better support. So what I'm wondering is because, you know, they have those strips, those safety strips that you can put over the cables, not as bulky as that, but like this one, mm-hmm, to put between there and the desk, run it under the desk and up over so that people don't get caught on it. So [24:40] Select Board Chair: why they just didn't run that downstairs and run it up through the floor? [24:45] Select Board member: But... under these lines. Because it's a lot more temporary. Yeah, that's what this box is for. So, the other thing with the mic is that this is also used for people who don't go up to the podium. Or who can't get up to the podium. Well, that's what I'm saying. If we brought one of those over there, you could be using that. And this way if there's somebody who can't go up to the podium, then you could turn on the mic and use the mic. I mean, yeah, I don't see why not. But we just gotta think of the safety of it. Yeah, I mean I can look into ordering another one of those safety things but you're still going to have to have that. Yeah, right, but if it's only coming on when people in the audience need to use that, then usually turn it on. Right, which would mean that we would need to enforce the going up there, the, yeah, so do we want to keep it at 200 and plan to do that, get one of those strips? Yeah. Keep it at $200 or increase it to $200? I mean increase it to $200. Just because you never know and the cost of the strip, etc. Yeah. And then? I mean if we have enough this year maybe we can look at doing that. Anybody know what the cost of that strip is? No. Can't be more than 50. I'd be shocked if it was. Yeah, so I mean we may even have the funds to do it this year out of capital. Reserve project whatever budget we want, we've got to find it, but okay, so anyways, so the pay and this is, this is another hard one because in November we have it going on the ballot for workshops to not be recorded. That's, that's why I said it's a [27:23] Select Board Chair: tricky one. Well, we'll just have to go back after that vote and revise our figures, fix it, revise it if they so. Right now we keep with the contract price, contract fee. Oh [27:42] Select Board member: on the SRC TV thing, I think until we discuss it tomorrow we decide yep i think i think that one that 's going to have to wait Just wait. Yeah, that section of it. But, you know, we do need to look at video technicians because this year, a lot of meetings. A lot, a lot of meetings. Why? You know, plus everything's going up by the COLA plus. But we may end up with less meetings. We just don't know. So, I hate to put it this way, but plan for the [28:33] Select Board Chair: worst, hope for the best. I wonder what, why this isn't carried out, this video, the video technician, what that cost is going to be. [28:45] Select Board member: What do you mean? There's [28:48] Select Board Chair: nothing here. Just that? That's where it is. Okay. [28:56] Select Board member: And what were we going with for the COLA? Did they finally set that? They haven't, they won't set that until October 14th. Okay. But it is still estimated between 3.5 and 3.6. So I think if we add on the 3.6 and we would still be safe. So, my suggestion would to keep it as is for this year since we're hoping it'll go down a little bit. Yeah. So, bump that up to 10,671. 817 for FICA. And vacation is going to be a tough one because like Gail has a lot of years. If we get in a second person and Gail drops down in the hours. [30:55] Select Board Chair: Well, you're still gonna have somebody there. [30:57] Select Board member: Right, but in their first year they're gonna be accruing. So we aren't gonna have... Yeah. Gail, how many, how many weeks of vacation do you have right now? I've been here almost nine years. Eighty years would be nine years. So you get three. The other person, the meetings are all over the place. Yeah. That's the unknown. And there's never been workshops for budget meetings. All right. So, hang on. Okay. My calculator does not work. I've tried it several times, 206 times three and it comes up with forty two thousand four hundred and thirty six eighteen. Yeah, I know, I just wanted to confirm, but I'm like, yeah, vacation coverage for SRC, oh wait, that needs to [33:58] Select Board Chair: be included with the weight for discussion. So the one up above the 639 goes to 618? [34:04] Select Board member: Yeah, and the reason I figured it that way is take the annual, divide it by 52 for the weekly, and if Gail drops down in her hours, that's going to re reduce those hours, and the new person will just be accumulating slowly, and they won't be at the same rate of pay as well. I don't know, what do you guys think? Wasn't this a topic of discussion this past year? I mean, really, we don't schedule anything for holidays. Anything that was supposed to be on a holiday gets moved to the next day. Yeah, so there's no missed, there's no missed pay, so technically there's really no holidays, so we could actually take that one out. Yes, yep, up the supplies by 100 and save 75. It's a start that. Is this a copy of last year's? Nope, Norman. So like that amount for the COLA increase is accurate? I don't know if that was last year's. Yeah, that was last year's. All right, so number four we're not doing. What was the next one? Number five. Number five need information from Julie. That was PERS. Oh. Six we need information from Julie, it says. The next one I have is 7, which is the advisory committee to the select board for outlying cemeteries, which we budgeted $520, and it says we used $0, which is [36:32] Select Board Chair: not correct. That's not correct. We're going to be spending, oh, what was the contract price for up in the tree work? [36:41] Select Board member: No, this isn't for that. This is for the committee that outlying. [36:45] Select Board Chair: GREG BRUDNICKI Okay, no, I'm, I'm wrong. [36:47] Select Board member: GREG BRUDNICKI They definitely bought. GREG BRUDNICKI It was [36:55] Select Board Chair: last year when they bought those tools and stuff. [36:57] Select Board member: GREG BRUDNICKI Maybe, it was, yeah. [36:59] Select Board Chair: GREG BRUDNICKI Yeah. We didn't buy, we didn't spend anything on that this year. [37:03] Select Board member: GREG BRUDNICKI Do we even have the committee when they reappoint it? [37:06] Select Board Chair: GREG BRUDNICKI I don't think so. I don't remember. [37:08] Select Board member: JAN SMITH I don't think. GREG BRUDNICKI No. JAN SMITH So do we just want to get rid of this one? [37:13] Select Board Chair: GREG BRUDNICKI I don't think we can. [37:15] Select Board member: JAN SMITH We'll not get rid of it, sorry. Zero it out. Or put a $10 placeholder in it? I would at least put like $100 for them to be able to buy a rake and trash bags. That would be my recommendation. But what were you going to say, Howard? [37:37] Select Board Chair: I think $100 doesn't go too far. These things, if we didn't do anything this year, that means they're going to have a lot more. [37:44] Select Board member: But they should have the tools and equipment that were bought last year. So this would be to purchase bags. And then if something comes up, hopefully we'll have a contingency account next year. Hopefully. Or we can add it to one of the, or let me rephrase that, you guys can add it to June or November. So it's a thought, it's a thought to ponder when that road gets crossed. I mean, do we want to put it at 200? I was going to say go $200 on it. Okay. $200 is fair. Sold. Okay. So we're putting $200 on that one. Yes. So that one's done. All right. Eight. Yay. Hey, at least I went through and made notes all over it. So here, I'm going to look at where we're at today because, I mean, as of the 15th of September, we were already over. [38:59] Select Board Chair: What page are you on? [39:03] Select Board member: Department 30, hang on. [39:05] Select Board Chair: 30, okay, I got it right. It should be back on 12. Yep. It should be on. 2600 last year, and now we're looking at? [39:19] Select Board member: We're already at 27. [39:23] Select Board Chair: Yeah, 2707. So who put the 30? I did. You put the 3500? [39:28] Select Board member: That was my suggestion because we still have a couple months left. We've still got just over two and a half months. Why? Because this is what I do at 4:00 a.m. I [40:15] Select Board Chair: would go no more, let's say [40:20] Select Board member: add a couple hundred dollars to it. Yeah, but if we're already over, we still have three months [40:28] Select Board Chair: of spending for supplies. Oh, okay, then you get about six hundred dollars, by the way, I just figure to add to that, so. [40:37] Select Board member: So do we want to go $3,200? Yeah, I would $3,200. The costs are going up too, where they were a lot cheaper earlier this year. Just got to watch out [40:45] Select Board Chair: because I got a gut feeling this, when we get this that final figure in here, it's going to scare us. [40:50] Select Board member: All right. $3,200? Yeah. I just don't want to, I just don't want to. Sell us short? Yes, sell us really short, although we do have June, so we could come back to the town in June and say cost blew up that next one, equipment, I don't understand, have we bought new air conditioners this year that one is for like the heat pump getting serviced, are those under contract? [41:27] Select Board Chair: They do not cost $1,800. [41:30] Select Board member: I mean, right now we've already, this year we've already spent 75% of that budget, but I don't know on what. It'd be nice, oh, sorry, to have an expense [41:54] Select Board Chair: detail summary for this account. Well, yeah, so I'm thinking because, you know, if we've spent, if we spent $1,100, we're going to be spending probably $500 if they come in clean. The only other equipment I can think of is like a vacuum cleaner. Yeah. I think we bought one last year. [42:44] Select Board member: And maybe that's why it went up was to get equipment that Isaac needed. I can't remember why, but I don't think that it should. I [42:56] Select Board Chair: remember, I'm almost positive it was a vacuum cleaner we bought. But in that case, $1,500, you can buy a vacuum cleaner. A lot less than that. Buy three. Yeah. But this, well, we [43:22] Select Board member: don't have any- I'm going to say no going up on that one. I crossed out my 1,800 that I had written in there. Go zero? or 250 for just in case if something breaks well that's under maintenance 250 [43:48] Select Board Chair: if we have to replace anything the thing is we haven't got anything down below here for maintenance for those because those units should be cleaned once a year maybe [44:15] Select Board member: that is the cleaning so under equipment it is we got one we spent 34 on amazon 112 on wpsg and then 747 at staples and 20 at staples i'm wondering if we bought a printer But shouldn't we did buy a printer, but that should have been reversed franchise 747 was May 5th May 3rd of this year Are you looking at the warrants No warrants wouldn't say anything either What's So she was here May 4th Yeah. That purchase was May 3rd. I think that might have been the printer. Remember Julie had a printer and it was supposed to be reimbursed? No, I think that actually was when Alicia was here. I do. Because it was done before you got here. You sure? You can look back before though, before you started, right? Who ordered on May 3rd? Who [46:24] Select Board Chair: had access to that? Julie. I thought she'd get that printer way after that though. maybe i don't think so she ordered it i know that i [46:45] Select Board member: bet that felt good though well [46:52] Select Board Chair: we're thinking like we don't have the breakdowns we don't know where that figure one why don't we do this why don't we do an equipment and just put a in parentheses here heat pump put a thousand dollar for me for maintenance heat pump maintenance yeah and it shouldn't cost but [47:13] Select Board member: i thought we'll see in my mind then it would be under the next section repair maintenance there's no on here there's an equipment line repair maintenance equipment but [47:27] Select Board Chair: it's not on there but we don't have it here jesus and [47:33] Select Board member: we spent 2600 may 3rd the date is may 3rd on here that might have been the date that we paid it and there was two so there was the same thing so 2079 and 747 so around 768 oh there's another so you're looking for one for around like a thousand because there was another staples on that same day for 208 probably ink that [48:32] Select Board Chair: Could easily be, I would say right now just stick it at a thousand, stick it at a thousand. Yeah, and when we get down to the maintenance repairs, we add a line for heat pump maintenance for a thousand dollars. Well, what's the, what's the line number on there? [48:53] Select Board member: Is 01. Under repairs and maintenance, I'm adding a 01. Equipment. That's what's on here. Yeah. Huh? I said that's what's on here. That's why I put it on there. Under maintenance repairs. Right. Under repair maintenance. Yeah. Maybe we've already spent 2,641 provided that's what it actually is. So Courtney, the total you'd be looking for is about a thousand within like a two-week period before the May 4th. It could have also been paid late. I said it could have been paid late. It is not even close to March 18th. No, it's not. No, it's not. So that one is 1903 Sunday Channel. Get a print out. Yeah, that should not have come out. [Select Board Chair: It's accurate.] This is also closed. So equipment maintenance? Okay. So, then we have repair on the expense summary, repair equipment, it's over 1501, July 23rd, we have an insurance invoice for $2,641 that came out of that account, according to this. An insurance payment? Yeah. Equipment, invoice, it says insurance and then $2,600. So [51:44] Select Board Chair: do we pay it out and then we get reimbursed or what? Isn't there a claim on the elevator? [52:00] Select Board member: Either way, it hasn't been reimbursed. Well, if it has, it just went into the general fund and not. So I don't know what that is and I don't think we should budget for it until we know what it is. Yeah, we [52:32] Select Board Chair: just wipe out that thousand dollars and just wait and get a printout coming [52:55] Select Board member: down and repair maintenance. I kept fire alarm the same, fire alarm monitoring, I'm assuming that's contract. Sprinkler system maintenance, don't we have a contract? I don't know. It's not even on the, on the, on the expense summaries. We don't have an account for it. So, we don't know what we're really spending on that, if we are. So, what are we doing with the equipment? We need a printout from Julie. And [53:52] Select Board Chair: you get that or you want us to get it? Ask for it. Okay. Okay, so, sprinkler system. [54:03] Select Board member: I wrote down another one. [54:04] Select Board Chair: We paid $5,000 last year. [54:09] Select Board member: Well, we budgeted for $5,000. It's not on the ledger. It doesn't exist. [54:34] Select Board Chair: Brinkley system, right there. Where? Page 13. $1 [54:44] Select Board member:,000. And we haven't spent a dime of it. No. Inspection services. That's under, that's contracted. That's under, I've got that already accounted for. Oh yeah. JAN SMITH. For inspection and license and... GREG BRUDNICKI. Okay. Sprinklers. JAN SMITH. I mean, I can't justify saying $5,000 if we're not going to spend it. [55:24] Select Board Chair: GREG BRUDNICKI. What the hell are they doing for $5,000? [55:27] Select Board member: GREG BRUDNICKI. For buildings and grounds? GREG BRUDNICKI. No. JAN SMITH. Sprinkler system. GREG BRUDNICKI. Oh, I'm sorry. JAN SMITH. Sprinkler on the next page. JAN SMITH. A [55:36] Select Board Chair: long day for you, Brady. GREG BRUDNICKI. A long day for me. I know that. [55:40] Select Board member: JAN SMITH. We've been dealing with main housing budgets. So this day of budgets. JAN SMITH. Yes. The repair maintenance one for the 5000 that is probably used for the vault so if anything happens with the vault like we I want to say that we paid that bill out of that account and then just got reimbursed for it did [56:09] Select Board Chair: we just put it right back in there yeah next year so that's [56:15] Select Board member: That's just in case anything goes wrong with like that building or the gazebo or that kind [56:21] Select Board Chair: of thing. I would say we keep it in. [56:26] Select Board member: Yeah. And just... The sprinkler system maintenance one? No, because... It's not even... Sorry. Go ahead. Go ahead. Because I think the sprinkler system maintenance goes along with the fire alarm monitoring. I think they check all of that. [56:47] Select Board Chair: Do you know that it's in the contract for that, though? [56:51] Select Board member: I'd have to look at it. [56:55] Select Board Chair: Because if we, if we don't put that in. [56:59] Select Board member: I mean, we still haven't spent the whole budget on the fire alarm anyways. No, but what happens next year if we don't, if we don't put it in, then we've got to. Right, but if we've already got it in under the fire alarm monitoring. I mean, I could see putting in 2,000 because, you know, we should have them checked for safety purposes. You say it's on the fire alarm monitoring, but. No, we're wondering. But that's, that's what I'm saying. If we put that down to 2,000 that will at least because we should be they have to be here for safety purposes and yeah 2000 is it yeah what ifs yeah so 2000 on sprinkler maintenance elevator at 38 the contract price the two of those together is i think the reason yeah i think that we had to fix a piece last year Or beginning of this year. I think that's why it was budgeted higher Yeah, because we need to save money I think that's gonna go into capital project [58:57] Select Board Chair: Have to at some point in here we're gonna have to put something in there for that, if it's nothing more than getting the engineering done. I mean, I don't see how we can do the whole darn thing. Yeah, that would be capital, but you know, some the taxpayers say three hundred thousand dollars to do some work here. Yeah. All [59:42] Select Board member: right. So, utilities. CMP. That's definitely going up. We've, we've already spent more than the. [59:54] Select Board Chair: Than our estimate for next year? [59:57] Select Board member: I mean, they had 95. We, 're already at 110% almost. We're over 10 already. I'm kind of feeling like that one's going to have to go up to 13 or 14. I wonder when our rate expires. It must be. coming up. Because that was something that I did, like my first year. [1:00:23] Select Board Chair: I got an email the other day from someone who wanted to know, said, I think it was a one of a contract we've got out there to cut out our costs. I wonder if we want to renew it. That might be it. [1:00:42] Select Board member: The town has entered into a contract to have a certain kilowatt hour price for the town-owned properties. [1:00:52] Select Board Chair: What I remember about that email said that we want to know, they want to know if we want to renew it. [1:00:58] Select Board member: I'll find that email and then forward it to Courtney to put on the agenda at some point. What are we talking about? PMP. Oh, also, I don't want to backtrack, but should we put in the budget for the wall to go up between my office and the treasurer's office? That's coming out of this year's budget. that's coming out of, that's gonna come out of this year's. Okay. I just, it was just a thought. No. No. No door.. heating fuel? Heating fuel we can't do until we get an RF, until we get a bid or. Yep. Oh, we have a bid? At least it's one. So at least we will have. That's typically, we've only ever gotten one in the previous years. So, and I did send it out to five different- They have until tomorrow at noon, right? Yes. [1:02:20] Select Board Chair: Yeah. I'm not surprised with the way those prices have come up. [1:02:23] Select Board member: Nobody wants to. Yeah, so I did send it out to five companies, but we have one bid back now, and then we'll see where we're at tomorrow. [1:02:32] Select Board member: And what we can also do is put under, because that's all we're waiting for on this budget, is put budgets under our new business or old business probably under old business right after we open those bids just to get it off our plate yeah so we don't have to do another workshop yeah so what do we want to do for electric do we want to put that up to 15 14 i mean there's just even at the rate that we get right now it's gonna hit that was that your phone vibrating against it well i think we've already spent 10 300. Yeah, that's what I'm saying. We're gonna go and we're coming into winter, so with more lights, more everything thing. No AC. I [1:04:09] Select Board Chair: would say. I'm talking 14,000. Yeah, [1:04:16] Select Board member: with rates increasing at this rate this year we'll spend like 12,400. Yeah. So I think if we increase to 13,500 and then see where we're at for the June. And if needed to we could raise for November. Try [1:04:40] Select Board Chair: and get it so we don't have to go back and in the middle of the, middle of the year. But on the same token, if we front load it. [1:04:48] Select Board member: GREG BRUDNICKI And we don't need it. [1:04:50] Select Board Chair: GREG BRUDNICKI And we don't need it. Catch 22. [1:04:57] Select Board member: JAN SMITH So do we want to go for 14, just put it at 14 and if we end up needing more? GREG [1:05:03] Select Board Chair: BRUDNICKI I don't see how we're going to, we just pray that. [1:05:07] Select Board member: JAN SMITH We're going to use 14 this year. GREG [1:05:14] Select Board Chair: BRUDNICKI That's what it's projecting right now. [1:05:19] Select Board member: I think 14. I don't want to put too much on. I go 14. I go 14. I [1:05:48] Select Board Chair: doubt if it goes lower than that. [1:05:53] Select Board member: Water sewer, I'm going to go with. [1:05:58] Select Board Chair: We haven't got anything from them. Have we got total about new increases or anything? [1:06:04] Select Board member: Not yet. I think 3,000 would be fine if we kept it. Yeah. And then telephone. phone. We've already spent $16,886. So this is that line. I don't know if you remember last year on the budget committee where Vinnie explained the former fire chief was like, I don't know why my phone bill is anywhere near this amount. $57,000. The $57,000. and the municipal buildings was under budget. Yep. this I think is proving the point that it was MISS NUMBERED LAST YEAR BECAUSE WE DROPPED IT BECAUSE WE WERE UNDER BUDGET AND THE FIRE DEPARTMENT RAISED AND I THINK IT'S GOING TO BE VICE VERSA AGAIN THIS YEAR. NEW SPEAKER Yeah. I MEAN, WE BUDGETED LAST YEAR FOR $12,000. NEW SPEAKER THAT IS A VERY EXPENSIVE PHONE PLAN. NEW SPEAKER WE HAVE ALREADY PAID $18,914. NEW SPEAKER EXACTLY. [1:07:03] Select Board Chair: NEW SPEAKER HOW, I WONDER HOW THIS FIDEUM THING IS GOING TO WORK OUT IN TOWN. Now all we're seeing is all these rate cuts. We're probably all, everybody probably got something in the mail by now? [1:07:16] Select Board member: Nope. I didn't. I threw it away. I threw it away because I don't have lines over by my house. And then they showed up yesterday. [1:07:24] Select Board Chair: We're definitely going to get them. I mean, they're all over the place. [1:07:29] Select Board member: They have to spend all their federal money by the end of the year. So towns were prior to hit the mark, so you're getting water. [1:07:44] Select Board Chair: We're at a snail's pace. [1:07:46] Select Board member: And Fidium owns all the lines in this town. Spectrum rents. I [1:07:55] Select Board Chair: thought it was the other way around. [1:07:58] Select Board member: Really? Fidium was consolidated. Consolidated. They own the... Okay, so are we under consolidated or are we under Fidium now? You have... It depends. [1:08:18] Select Board Chair: Yeah. Why have we got two? [Select Board member: yeah why] are we just under one [Select Board member: what] I read last night the stuff I got I'm [1:08:47] Select Board member: making the switch yeah definitely they've already ran it up [Select Board Chair: so I] had the big school just the side of my yard but I mean so consolidated what do we want to do with that i mean that's hunter municipal building and that's costing us 20 000 a year oh 12. [1:09:37] Select Board Chair: okay 19 000. yeah already yeah we're already over close to seven thousand and also [1:09:45] Select Board member: it was our phones according to this telephone i mean do we want to keep it the same and look into. [1:09:59] Select Board Chair: Just think that we're better off to contract, call Fideon and get somebody in here to tell us what we can do for the whole town as opposed to what we're doing it this way. Yeah, we can't help but save money. [1:10:15] Select Board member: So keep it the same on the budget for now. And if we need to come back and ask for more in June, we can. Yep. [1:10:22] Select Board Chair: Yeah, I don't think. [1:10:23] Select Board member: Courtney's just gonna need to keep track to do a flag or select in march right after that vote we can look at what budgets do we need to look at i think in the meantime we need to get these [1:10:39] Select Board Chair: phone companies in here yep [1:10:43] Select Board member: so keep it the same as it was last year yep 12. yep okay moving on yep bricktown hall Well elevator, we're just gonna keep the same. That's contract. Yeah. Bricktown Hall, I think I'm fine. Yeah, I'm fine with dropping that to 250 for supplies. I think it just made more sense. And then another page. Repairs and maintenance, I'm fine with that drop as well. It's at 7,000. There's a proposal to drop to 3,500 and we've only used six hundred dollars this year no it should be split up across the buildings that's i mean if there's stuff that needs to get done we've already budgeted for it i'm going to go with something needs to get done more of it should get done this year since we've already raised and appropriated the funds all of it according to this expense summary all of his mileage is getting billed to that building why unless a separate pay doesn't he unless he went to June he went to the municipal or the Bricktown Hall what's the reimbursement rate 47 cents a mile it might be. Do we go by federal? I think so. [1:12:57] Select Board Chair: Shouldn't that, it shouldn't all be. [1:13:04] Select Board member: 122 miles from here to the Bricktown Hall in June. How? Reimburse Bricktown Hall. Good description. 283, 198, sorry. That's for the stop. Yeah, but we can't go in and reinvent the books. Yeah. I, are any of the things that need to be done at the Bricktown Hall Capitol, because I think it's going to be very hard to present to the Budget Committee and the taxpayers that it's seven, we budgeted seven thousand, we only use six hundred, but we want to keep it at seven thousand. Well, that's, well, But that's why I'm thinking if we can get some of these repairs done this year, then they don't need to get budgeted into next year. That's it. Get across and then sit down and sell. [1:14:53] Select Board Chair: What are you talking about? What time of the- The study. Yeah, I know, but whereabouts are they talking about? [1:15:16] Select Board member: So I would say put something together for, but otherwise- [1:15:35] Select Board Chair: The thing that bothers me about that bill is we've got this accessibility is still, an issue. [1:15:50] Select Board member: Right, but okay, are these all under capital projects or just repairs and maintenance? Because I think that's what we need to focus on to get that fix going this year. No, he's out, he's gone this week. So With the mileage reimbursement That's supposed to be coming out of the municipal building. That's why the travel expense is there. Okay. Maybe Just code. I don't know. Does he code any of his other bills, or do you code them for him? I don't get the travel expense. No, I mean, like, when he gets supplies, you order it for him, right? So you code it. Yeah, I code it. I don't think he codes his bill. No, he doesn't. Because Alicia used to code his supplies. But in the it will Automatically I recalculate it the system's already got all the codes [1:17:31] Select Board Chair: This may be the deep end on accounting but if he's going since we've got scout hall we've got here we've got the municipal building why can't we set up a coding system if he has to go up there to do work he puts in x amount of miles it's to have that go through the system [1:18:04] Select Board member: Because the payroll system doesn't track that [1:18:08] Select Board Chair: It's either we do something like that or we put a line item in here [1:18:13] Select Board member: Mileage and then there is a mileage there's a travel expense i know but that's just [1:18:22] Select Board Chair: For one building yeah if we have a separate line item instead of like the bricktown hall we put in number 11 under the divisions and encode it for the custodian mileage for buildings. [1:18:45] Select Board member: So, because mileage is done as an accounts payable because it doesn't get taxed, that's why it's completely separate. So, mileage is not done under payroll. It is done as an accounts payable thing. Right, so, and I don't see the mileage reimbursements and I'm not coding them, so I think that's really what's going on, is they're not being coded correctly, the new payroll system that would allow us to do that. So there's no way, it's not payroll, it's accounts payable. It's an expense reimbursement. All right. All right, so where are we at? Professional. We're under the utilities for the Bricktown Hall. Oh, yeah, on the next page. We already zipped right on by. So, CMP on this one? I think we can keep the same. Same thing with the fuel contract, we have to wait, right? Yes. Yeah. I think that's a good drop. [1:20:28] Select Board Chair: From 26 to 2,000. Why, are we dropping it to 600? [1:20:33] Select Board member: Because we're at 58% this year for cost. Yeah. We over budgeted last year. Okay. Telephone consolidated. Do we want to keep it the same? I think we, I think we dropped, I was going to say I thought we dropped services up there. Is there a reason we didn't drop services up there? We did drop services up there. Yeah, then how is it we're paying, we've paid 27.64 this year? We can't just shut off service to that. Why don't we just shut it off? Right, no, we don't want to pull it out, but I mean, we are looking at trying to, where is this one that we want to look at shutting off? We have to keep one thing on for the fire alarm monitoring, but that's just a phone line. That should be just a phone line. Fire alarm monitoring is a phone line. Yeah, but you know what, that $2,700. [1:22:23] Select Board Chair: We haven't done anything up there all year. We've already paid, what, $2,600? [1:22:28] Select Board member: That's probably just the phone line. $2,700 for a landline? For a commercial, yes. Yeah. It shouldn't, I have a, one of my buildings has an elevator and an alarm system connected to a phone line that's 1,200 for the year. It shouldn't be 2,700. I'm getting messages from Donnie, she said it's for the security system up there. Thank you, Donnie. The security, like the alarm system? We don't use? [1:23:16] Select Board Chair: I was gonna say, what? [1:23:22] Select Board member: There is one. So if we're not, if we're paying for a security system and we're not using it, then that should go away. I'm just, I mean, if it's sitting dormant and has been sitting dormant, that probably was a fire, may have been the fire system, I'm Pretty sure that was just a water flow sensor from the fire alarm system. Yeah, I think we need to investigate that because no alarm gets set in that building, so we shouldn't be paying for one if there is one. And I think we would only need a telephone line up there for the fire alarm monitoring. Yeah, I mean it just. Do we? [1:24:46] Select Board Chair: I brought this up before. I, what's your feelings on shutting that down for the winter? Yes. JAN [1:24:58] Select Board member: SMITH. Did you just say yes? Yeah. JAN SMITH. If you shut it down, you have, [1:25:03] Select Board Chair: the maintenance in there. That's the only concern I have, but. Right. I— [1:25:08] Select Board member: And you have—if you remember, under Mazar one year, they shut it down and turned it off. It [1:25:18] Select Board Chair: froze and— Well, they didn't drain it down, I don't think. I don't know. I don't know. But I'll remember that—the flood that they had there. Yeah, they replaced it. That's what I'm saying. Drain the thing down. Because I—personally, I can't see us heating that building from the start of the heating and season until spring, and you've got you've just got them on the third floor now. What i am, what that bothers me about that whole thing is we got water going up there, and but they understand they've got a heat pump up there also now for the heating, so we're just dealing with water now. I haven't talked to anybody from the masons to find out, just no [1:26:10] Select Board member: even if we, you know, turned everything way down, you know, stopped renting it out, stopped using it, stop everything for that, and just turn it down to, you know, 50 degrees where it's not going to freeze, two things that a brings up, look back the topic of conversation of insurance. No, it brings up the topic of conversation of upping the fee to use that building and keeping a portion of it. You can't [1:26:36] Select Board Chair: you can't up the fee enough to pay for its cost of us to heat that building for any event [1:26:42] Select Board member: And secondly, I wonder if the telephone budget is a lot because that's the fire alarm monitoring too, built in there, because I don't see a line item for that. Right. I [1:26:56] Select Board Chair: think it's a waste of money to heat that building. You know, Skilt Hall is another situation, we have people using it every day, that's okay. But we got a, that's a big building. Hmm? Well, like I said, the only problem up in that whole place is the water lines going up to the masons. Other than that, you know, but they're against all-wind system going down, so you've got to drain the system. The [1:27:36] Select Board member: buildings. Exactly. People that use it today, when we have family affairs and birthdays and weddings and those things, they're no longer doing it. [1:27:46] Select Board Chair: How many time, how many events did we have in there in the past year in the winter, do you know? [1:27:53] Select Board member: Well, since I've been here, we've actually had at least one or two a month since I started. and you started in may yeah but we're talking about october november december i'd be curious [1:28:07] Select Board Chair: to know in the heating season how many times that's been rented out yeah well got some homework [1:28:15] Select Board member: Okay, so can I just say this? For that building we only have, well, 7,000 for heating last year. So it's not huge, but maybe we can re-look at the cost to rent the hall. [1:28:37] Select Board Chair: Well, I don't think we've got any choice. No matter if we're going to keep heating it, we're going to have to up the rent because and to cover our cut them to cover the basic cost not to talk about [1:28:51] Select Board member: making money at least help i mean it's not going to cover the cost but to at least help cushion the blow to the cost because you guys did put it in play with the policy that we keep half of the deposit so that it's not cushioned. It's not gonna cushion it a lot but it will cushion it. Are we currently holding all or half of the deposit or are we still returning all of it? No we're holding half of it because you guys put that in as a policy. So as soon as you signed it and approved it I've been putting that into play. Well but that's what I'm wondering is if our treasurer is adhering to the half. Yes, she is, because I am making sure she does. Because I'm in charge of that, so I make sure that happens. And I'm the one who takes the form to her and be like, this is how much needs to be paid. Nobody's complained so far. [1:29:59] Select Board Chair: Where can you go and rent an area like that for 50 bucks? [1:30:04] Select Board member: I'm telling you right now, everybody that I've talked to, now that the policy has changed, even people who have rented it before, when we were giving the full deposit back. They're like, that's still cheaper than anywhere else. There's other towns that are charging like $300 for their spaces. So that's something we can look at doing to help offset some of the cost. I didn't come up with the price, I wanted to charge the whole thing. So, maybe we revisit it come the first of the year and But I also understood that there was a lot of people that rent it continuously and didn't know. So, I think that's why I agreed for the less flow. [1:31:21] Select Board Chair: We're not charging the Historical Society for using that, right? [1:31:45] Select Board member: So, I mean, is there, is there a reason and, I'm just asking, is there a reason we have a waiver list? Waiver list of people who don't get charged to use that. Yeah. Are they non-profits? I'm pretty sure they're all non-profits. Yeah, it's a non-profit waiver. Yeah, but family events are non-profit too. Lori. I know, I'm splitting hairs, but yeah. Okay, I get it. I get it. Yeah, I get it. Okay. [1:32:27] Select Board Chair: All right, there was, there was a time back, yeah, can you remember that used that was closed down for a couple of years? [1:32:45] Select Board member: The whole, so do we want to keep somebody the same? Oh, I remember that. That's what that was the year, but I mean obviously we can't sewer and it cuts a lot. Proped. Telephone. Proped. Grange Hall. Should we just keep the CMP the same? You're not a subject here. Why not? We're going, we're moving on. Right. Grange Hall. We want to get through this because we're. I have a dog at home. Grange Hall. Electric. I think that's fine to keep the same. Repairs and maintenance, drop it down to a thousand. didn't use a dime we have used zero dollars there is i know we didn't there's the ceilings [1:33:39] Select Board Chair: gotta have some work done on it, that's, I would say that's, that's 500 deals, yep, a thousand bucks and one cover it with anything else, I want to think there was another question that came up on that building here just in the past couple weeks, yes, Stan sent an email about the railing [1:34:03] Select Board member: Yes, that side that needs to be fixed, so perhaps we can get that done and this year funds that we raised inappropriate, we should ask if Isaac can do it, yep, railing on the Grange Hall in a price before he does it, he, we can't really do anything about right water and sewer, I mean we've only used 55 percent of it. I'm kind of feeling like we could go down to 700. Yep. Deal. Okay. Fire station. So this is for the old fire station where we budgeted this money because at the time last year of making the budgets, Bernie had let us know that power situation would have to be fixed. Yeah. And we haven't done that yet. Can you call? Wait, is that for the old fire bar, yeah, how did the electric get turned on over there, you know how, am I asked we're talking about that the other day, I'm unsure because there's a power problem, I mean how did we get put on, well there's always been power, it was the main breaker that was just switched on, right but that CMP didn't really remain off, yes, be used as storage, but yeah, the power was not supposed to be turned back on, so yeah, it was drained, well the water was shut off and the our town plumber came in and winterized it, there's no sprinkler or anything in there, all right, so what do we want to do on this one, I mean I think we get it fixed, I think it's a good idea to keep Yeah, at least that amount in there. Okay, I don't think we really don't need to heat it. No, there should be no heat in there. Is no heat in there? That's been drained. Do we need water and sewer there? I think that's the point of service, the pass-by fee, ready to serve. Yeah, so I think we ask our electrician to look at that, because if we're gonna keep that building, it should be able to [1:36:45] Select Board Chair: be utilized. So you call, who's the one we're calling right now on that [1:36:54] Select Board member: electrician? Chris Boucher. Yeah. Perfect. Alright. Next up. Can we just go to this one and get it over with? Number 10. [1:37:32] Select Board Chair: Yeah, if I had the sheet we would. Oh, here. [1:37:44] Select Board member: He's missing number 10. [1:37:45] Select Board Chair: Missing number 10, come on now, not on mine. I [1:38:01] Select Board member: got another one, I'll vouch for him, it's not here, but that's okay, you can just make marks on yours and I'll just grab your numbers on number 10. Oh yeah, you're gonna have to have this back anyway. [1:38:21] Select Board Chair: You're gonna have to have this back, you got all your, yeah, because I got all my numbers [1:38:25] Select Board member: here you want me to make notes on that one then here let me make notes on this one you use this one i'll use that give me your pen please okay we'll mark it up all right so select board stipends it stays the same, we don't increase. Yep, that helps the officer's stipend stay the same. Yep. The next one. Yes, increase that. I mean, I did that up to 25. Alicia was making over 28. Courtney is a returning admin and she's taking on payroll clerk. Yeah. Yeah. That's fine. So custodian, I added in the COLA, the 3.6% COLA. Yep. And did it at the 35 hours per week. Same thing for what [Select Board Chair: yep] you just, I and I'm not saying it just because I am one, but that makes more than our firefighter EMTs, just as a FYI. No, at that rate it'll make more than our firefighter EMTs, which it's not just a Limerick issue, it's a, it's a worldwide issue, but it just is just something to say. Yeah. What? Huh? None. None, yeah? So I did figure out. [1:40:13] Select Board Chair: You want to hold it from last year's figure? [1:40:16] Select Board member: No, we have to give, I'm just saying, like, we have to give a call. Some of these, some of them are getting out of hand where it's, yeah. All I said was there's some hourly wages on here that make more than the firefighter EMTs, but it's not just a Limerick thing, it's an everywhere thing, it's just you have to take to your situation, a lot to see situation. Yeah, for sure, I just like that so I mean the earned paid leave, you know, all that stuff. Yeah, that's all those actually. we don't go on to this budget that goes elsewhere as far as vacation custodian we bring somebody in for that and vacation for the admin it doesn't have to be the exact amount well never mind i guess that's the budget for vacation because you're hourly never mind i was gonna say in the past we've had like dottie assist if you or alicia were out right but I mean, so do we want to do just a fill-in at, you know, 20 an hour? Yeah, but can hourly do a payout of their vacation at the end of the year? So This is where the town gets into trouble if we don't Yep. Pull the additional vacation. So I think we need to do that because if the per, you know, if like Courtney goes on vacation for two weeks, she's pulling from that. Mm-hmm. And then that pay will cover. Correct. So vacation for two weeks if we put it in for. As far as the webmaster position, do we budget for a full 52 weeks and do we have a budget or do we have someone come in for the webmaster when they're on vacation? Okay. Which Courtney's been learning how to do. So I guess just my question is, do we have to have a budget for vacation for webmaster? If that was another thing I was going to say and that position gets vacation. Okay. So we'll take that one out. So. What are we what Huh? We haven't gotten to that budget yet. No. So and that's April of 2028 when it has to be done. That's 28. Yeah. I was going to tell you that because I that came across in my emails the other day. Okay. Okay. So are we good on the numbers on this one? Mm-hmm. [1:43:54] Select Board Chair: What? Just put this one right here. [1:44:00] Select Board member: Oh, that's going to be easy. All right. That's the last one. Good. Cool. Great. Courtney, I have your sheet for you. Can I ask a question? Yes. Is there something called incidentals? Yes. Could that title change? To? Oh, you mean in the this? Yeah, one of those on the street, incidentals, which is a serious word in your realm. Yeah. Yeah. Good suggestion. All right. So are you ready, Howard? Ready to close down this meeting? [1:45:20] Select Board Chair: All those in favor of we can't vote we just declare it closed we're closed then good night That's right we out too late